ESA

Corporate Strategic Events Coordination Officer

Paris, France

Full Time

a month ago

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Job description

This is a non-renewable post for a limited duration of four years.

Location
ESA Headquarters, Paris, France

Description

Corporate Strategic Events Coordination Officer, Corporate and Institutional Communication Office, Communication Department, Director General's Services.

Under the direct authority of the Head of the Corporate and Institutional Communication Office, you will be responsible for the definition, planning, development and implementation of ESA’s participation in high-level corporate strategic events within ESA Member States.

To ensure the necessary level of consistency in our corporate messaging, you will also liaise with the ESA Member States Outreach Office that oversees the global deployment and implementation of corporate exhibition activities across all ESA Member States.

Duties

Your tasks and responsibilities will include the following:

establishing each year, in liaison with the ESA Director General’s Cabinet, a calendar of key strategic events (such as the Paris Air Show, the International Aeronautical Congress, the ILA or ministerial conferences) that would be suitable for the Agency’s and the Director General’s participation;
negotiating the terms and level of ESA’s presence with the event organisers and supervising all arrangements – including the procurement and logistics activities – necessary for the Agency’s participation in the events, while evaluating and monitoring the budget and resources needed;
defining, in coordination with the relevant Communication Programme Officers, the participation and involvement of each Directorate in the events while ensuring the necessary level of consistency in the corporate messaging;
coordinating, in direct liaison with the relevant offices of both the Products and Channels Division and the Outreach Division, the requirements and production of digital, video and print material, as well as the branding, key visuals and merchandising products to be used through the events;
coordinating, with both the Media Relations Officer for the ESA Director General and the Director General and Corporate Social Media Coordination Officer, appropriate coverage of the Director General’s involvement in the events through media activities and social media coverage;
ensuring proper external and internal communication on strategic events through the appropriate platforms, channels and forums (such as the ESA Web Portal, corporate social media channels or the ESA intranet);
promoting the Agency’s involvement in these events in coordination with the ESA Member States Outreach Office through appropriate platforms and forums such as the Member States Advisory Communication Committee, while ensuring the necessary level of consistency in our corporate messaging in the global deployment and implementation of corporate exhibition activities across all ESA Member States.

Technical competencies

Understanding of the communication networks of Member States and relevant stakeholders

Good understanding of the European context, other organisations and key challenges faced

Excellent communication skills

Good knowledge of the ESA Communication Department’s structure, workflow and processes

Understanding of the Agency's core business and structures, and its relationship with other space agencies

Behavioural competencies

Result Orientation
Operational Efficiency
Fostering Cooperation
Relationship Management
Continuous Improvement
Forward Thinking

Education

A master's degree in a relevant domain is required for this post.

Additional requirements

Planning and organisational skills, problem-solving skills, a result-oriented mindset, and demonstrated competence in one or more of the following disciplines: event organisation, social media, logistics and/or public relations.

Proven relationship management and communication skills along with the capacity to work well under pressure with tight deadlines and the flexibility to adapt to new and unforeseen demands as well as to manage challenging situations proactively.

Experience in outreach, event management and/or public relations would be an asset.

Diversity, Equity and Inclusiveness
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

At the Agency we value diversity, and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further, please contact us via email at contact.human.resources@esa.int.

Important Information and Disclaimer
In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master’s degree, the position may be filled at A1 level.

During the recruitment process, the Agency may request applicants to undergo selection tests. Additionally, successful candidates will need to undergo basic screening before appointment, which will be conducted by an external background screening service, in compliance with the European Space Agency's security procedures.

Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.

The information published on ESA’s careers website regarding working conditions is correct at the time of publication. It is not intended to be exhaustive and may not address all questions you would have.

Nationality and Languages
Please note that applications can only be considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania, Slovakia and Slovenia.

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States*.

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.

*Member States, Associate Members or Cooperating States.