Administrative Assistant (1 year contract)

The Role:

We’re on the hunt for an Administrative Assistant (1 year contract) in our Geointelligence Engineering Team at our Richmond office.

A professional Administrative Assistant with excellent customer relations and communication skills provides exceptional administrative support to our teams.  In this role you will assist the team with the day-to-day activities, including business and customer contacts.  The Administrative Assistant must be highly organized and able to multi-task and meet tight deadlines.  In a ‘people-oriented’ position like this, flexibility, organization and preparation (as much as possible) are vital.  There is no typical day.

Desired attributes: being highly organized, flexible, ability & desire to learn, motivated, energetic, resourceful, excellent verbal and written communication skills

Job Responsibilities:

• Pro-actively manages the Managers appointments and other time commitments using MS Outlook, with attention to urgency, nature of requests and time constraints
• Excellent initiative and ingenuity with a strong commitment to contribute meaningfully within a team environment.
• May take meeting minutes and track actions from meetings
• Coordinating the logistics for all managers' customer/business visits (catering, booking rooms, dinner reservations, etc.)
• Maintaining management & proposal files
• Coordinating computing & software needs for the department
• Take the lead on new employee on-boarding (equipment/ access requests and office allocation)
• Coordinating travel arrangements
• Conference registration & all related travel arrangements
• Makes arrangements for attendance at industry meetings and conferences
• Prepare expense claims
• Organizing team events, SWAG, LOS, retirements
• May maintain team travel and vacation calendars
• Opening and distribution of daily mail received for your manager
• Commitment to ongoing learning and professional development.
• Answers and screens Managers telephone calls, directs and answers inquires
• May draft correspondence
• May review letters and presentations for accuracy and compliancy to company guidelines
• Applies sound financial principals involving the prudent use of the resources available
• Attend all Admin meetings, and team meetings as required
• Liaise with other company departments (ex. Marketing, Purchasing, Accounting etc.)
• May provide some data management and assistance with Sharepoint
• Prepare Lobbyist Report for Manager if required
• Assist travelling employees to keep Travel Profile up to date
• Will follow MDA best practices, and follow company policies and procedures
• Assist the project teams with miscellaneous tasks as required
• Assisting Department Accountant as required
• Other duties as assigned or required

Job Requirements:

• Minimum 5 years office experience providing administrative support
• Experience with using Salesforce is an asset, but not required
• Strong knowledge of MS-Office tools
• Excellent organizational skills
• Proven ability to work with little or no supervision, to work independently and to resolve administrative issues/problems
• Ability to work under pressure, to handle interruptions
• Proven ability to organize and prioritize workload and handle several projects simultaneously through to completion, with minimal direction or supervision.
• Handle highly confidential information using excellent judgement, diplomacy, and discretion.
• Demonstrated flexibility to meet and adapt to changes in organizational priorities
• Demonstrated ability to communicate effectively both verbally and in writing
• Available to work extra hours on short notice
• Perfect command of English language
• Required hours /week:  40

We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s and Canada’s leadership in this next golden age.

Salary:

The compensation range for this position is $42,000 - $55,000 annually. The specific compensation offered will be based on the qualifications and experience of the successful candidate