Administrator, II, Grants

Are you a problem solver with exceptional time management and customer service skills? If you're eager to continue your career in Research Administration, we invite you to join our Grants Administration team at the Space Telescope Science Institute (STScI). Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, Maryland. This position currently supports hybrid work. You will be working mostly from home, but you must reside in or be willing to relocate to our local market (MD/DE/PA/VA/WV) and be able to report onsite when needed.

You'll play a crucial role in our mission as the sponsor of the grant programs for the Hubble Space Telescope (HST) and James Webb Space Telescope (JWST), two of the most powerful space telescopes ever created. These grants fuel groundbreaking astronomical research, leading to the captivating images you often see in the news! A minimum of three years of prior grants administration experience is required.

As a member of our team, you will apply the HST and JWST program policies, procedures, and regulations, including the Uniform Guidance (2CFR200), to award and manage NASA- funded research grants to grant recipients. We will provide you with the training and support required to excel in your role. (#0007646)

Responsibilities Include:

• Execute all grant activities in all phases of the grant life-cycle, including pre-award reviews, post-award monitoring and administration, and
• Work with investigators and research administration staff at institutions to assist with pre-award and proposal questions, evaluate eligibility, and determine cost
• Provide support and training to institutions related to understanding the STScI General Grant Provisions and using the Space Telescope Grants Management System (STGMS).
• Review business, financial, administrative, and management policies and practices to evaluate risks posed by recipient institutions. Based on your evaluation, you will identify and recommend appropriate levels of monitoring to the Grants Administration management
• Work with the management team to improve processes and respond to customer requests.
• This position requires occasional availability outside of core business hours and weekends to complete special assignments or to provide support to recipients in Central, Mountain, and Pacific time zones. Occasional travel may be

 

Qualifications:

You must be a highly motivated and curious self-starter who thrives in a team environment and takes personal ownership and pride in your work. A minimum of three years of prior grants administration experience is required. Experience working in a sponsor organization is desirable but not required.

You must possess a Bachelor’s degree with transferable skills and abilities, including:

• A commitment to excellence and customer
• Attention to detail and the ability to find creative
• The ability to coordinate, plan, and prioritize multiple tasks or
• Excellent time management
• The ability to work on time-sensitive projects and meet
• A positive outlook and desire to support harmonious, respectful, and collaborative working relationships with co-workers, scientists, institutions, and government
• An aptitude for using software tools, with a strong proficiency in MS Office, including Excel, Word, and

Substitution of additional relevant education or experience for stated qualifications will be considered.

The salary range for this role is $69-93K annually. The posted salary range represents a general guideline; however, STScI considers a number of factors when determining base salary offers, such as internal pay equity, the scope and responsibilities of the position, the candidate's experience, education, and skill, and current market conditions.

Our excellent benefits include:

• Employer retirement contribution – direct contribution of 10% of your salary from your first day
• 24 days of vacation accrued annually, 10 paid holidays, 12 days sick leave
• Comprehensive medical/dental/vision/prescription plans, and more!

TO APPLY: Share your experience by uploading a resume and completing an online application. Applications received by March 10, 2025 will receive full consideration. Applications received after this date will be considered until the position is filled.

Direct link: Apply Grants Administrator II

Explore all career opportunities at www.stsci.edu/opportunities

Individuals needing assistance with the employment process can contact us at careers@stsci.edu.

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