Administrative Assistant to the VP of MEP

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

The Mission Enabling Products Business Unit of the Payload and Ground Systems Division is seeking to fill a VP Administrative Assistant position in our Linthicum, MD location.  The selected candidate will provide direct assistance to the Vice President of the Mission Enabling Products Business Unit (MEP BU). This position may require travel as needed.

Learn more about Mission Enabling Products at https://www.northropgrumman.com/space/spacecraft-products

Overview

As a valued member of the team, the Administrative Assistant to a VP is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard. Our community is composed of incredible people with different abilities, diverse thinking and varied backgrounds who find professional fulfillment in understanding and solving challenges that make our world a safer place.

Role and Responsibilities:

The Administrative Assistant to the VP communicates with enterprise-wide partners, executives, administrative and line management employees. This position requires the individual to perform advanced administrative duties with exposure to sensitive information requiring tact, diplomacy, discretion and judgment. Strong project management skills, emotional intelligence, and integrity are essential in this role. In addition, the candidate must be comfortable working in a high energy, collaborative, diverse, and professional environment.

The selected candidate must have the ability to support and coordinate the VP’s time (meetings, schedule, and deliverables) as directed through independent initiative. The Administrative Assistant is responsible for:

• Preparing and releasing a variety of complex communications and documents which affect the business area

• Designing and maintaining procedures to include appropriate access to confidential information

• Preparing and adjusting travel arrangements, and completing timely expense reports

• Generally acting and making decisions in alignment with the VP’s leadership style

In addition, the assistant will be called upon to provide support for key direct and dotted-line reports within the respective organization.  This may include various special projects, such as security and/or facilities coordination, organization of events, etc.

The successful candidate must be reliable, resourceful and work accurately and independently.  They must have the ability to anticipate, initiate and follow through with all work requirements, and work extended hours as needed.  

Basic Qualifications:

• High school diploma with a minimum of eight years’ additional education and/or experience in the professional administrative field or a Bachelor's degree with four years' experience in the professional administrative field

• Advanced computer skills with expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel) and intranet/internet proficiency

• Experience managing executive calendars

• Experience with making travel arrangements, booking through Concur, and completing expense reports

• Prior experience coordinating both on and off-site meetings and/or events, and processing visitor requests

• Must be proactive, highly motivated, collaborative and adaptable, with excellent organizational skills including the ability to handle multiple tasks, changing needs, and competing priorities

• Strong oral and written communication skills

• Must be able to interface with executive level internal and external contacts with considerable autonomy and professionalism

• US Citizenship is required

Preferred Qualifications:

• Experience with Northrop Grumman Concur software, travel, and expense systems and policies

• Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team

• Experience participating in and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Teams, etc.)

Salary Range: $76,800.00 - $128,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.