Administrative Assistant 2 / Principal Administrative Assistant 3

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon, to building the James Webb Space Telescope. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work – and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they are making history.

Northrop Grumman Space Systems is currently seeking an Administrative Assistant 2 or Principal Administrative Assistant 3 to support the Space Security Business Unit in Colorado Springs, Colorado. Reporting directly to the Northrop Grumman Site Lead, the Administrative Assistant provides a critical role in supporting both organizational and administrative requirements for the effective operations of the business unit in Colorado Springs.

This is an on-site position with no remote or telework option. This position is not eligible for a 9/80 schedule.

The ideal candidate will be proactive, self-motivated, well-organized, reliable, and detail oriented. A day-in-the-life typically includes, but is not limited to:

• Coordinating a broad variety of events, meetings, and teleconferences

• Managing calendars and scheduling meetings, to include all support necessary to facilitate meetings, often in close coordination with executive assistants across the company

• Managing refreshments, breakfasts, and luncheons – for meetings held in the office or at off-site locations

• Working closely with the security team to ensure security protocols and processes are followed

• Working with building management and NGC facility representatives to handle office repairs and maintenance requests, communicate building and facility announcements, provide janitorial oversight, and address other incidents as needed

• Working with NGC IT Services to coordinate equipment deliveries and service requests, support printer maintenance activities, and providing basic IT troubleshooting

• Coordinating and supporting moves of office personnel and resources within the facility

• Leading new hire onboarding and in-processing activities for the site, and acting as a point of contact for guidance and support during first week activities

• Arranging travel and processing expense reports in a timely manner

• Supporting the creation of presentations and site communications

• Handling of mail and shipping/receiving items for the site

• Acting as a fire evacuation warden

• Maintaining copy/supply/breakroom supplies and general office organization and appearance

• Supporting the site by handling routine administrative duties, greeting and escorting guests, and creating a friendly and professional atmosphere for all employees to work in

• Provide general support to visitors and customers

• Managing multiple priorities and actions simultaneously.

This requisition can be filled at either an Administrative Assistant 2 or Principal Administrative Assistant 3 levels.

Basic Qualifications:

Basic Qualifications for Administrative Assistant 2:

• Bachelor's Degree or High School Diploma and 2 years of related work experience.

• Prior experience with Concur or other travel and expense reporting systems.

• Excellent organizational, verbal, and written communications skills .

• Must have excellent time management and organizational skills with high attention to detail.

• Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications.

• Ability to adapt to rapidly changing priorities and handle multiple tasks and activities in a fast-paced office environment.

• Experience participating and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, MS Teams).

• Ability to lift, move, and carry items up to 40lbs.

• Ability to work on-site; Monday – Friday during core office hours (7:30 am – 3 pm).

• U.S. Citizenship with the ability to obtain a Top Secret security clearance.

Preferred Qualifications for Administrative Assistant 2:

• Ability to exercise discretion and respect confidentiality concerning employee information and company records.

• Possess a high level of initiative and ability to effectively handle multiple tasks.

• Ability to work well independently with minimal daily direction, as well as part of a team.

• Be customer focus oriented; previous experience with government customers is a plus.

• Must be able to work amicably with a diverse work force and respect differing opinions.

• Knowledge of Northrop Grumman policies and procedures.

• Prior experience with Costpoint.

• TS/SCI clearance is desirable but not required.

Basic Qualifications for Principal Administrative Assistant 3:

• Bachelor's Degree or High School Diploma and 4 years of related work experience.

• Excellent organizational, verbal, and written communications skills.

• Must have excellent time management and organizational skills with high attention to detail.

• Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications.

• Ability to adapt to rapidly changing priorities and handle multiple tasks and activities in a fast-paced office environment.

• Experience participating and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, MS Teams).

• Ability to lift, move, and carry items up to 40lbs.

• Ability to work on-site; Monday – Friday during core office hours (7:30 am – 3 pm).

• U.S. Citizenship with the ability to obtain a Top Secret security clearance.

Preferred Qualifications for Principal Administrative Assistant 3:

• Ability to exercise discretion and respect confidentiality concerning employee information and company records.

• Possess a high level of initiative and ability to effectively handle multiple tasks.

• Ability to work well independently with minimal daily direction, as well as part of a team.

• Be customer focus oriented; previous experience with government customers is a plus.

• Must be able to work amicably with a diverse work force and respect differing opinions.

• Knowledge of Northrop Grumman policies and procedures.

• Prior experience with Costpoint.

• Prior experience with Concur or other travel and expense reporting systems.

• TS/SCI clearance is desirable but not required.

Salary Range: $41,600.00 - $69,400.00Salary Range 2: $49,400.00 - $82,400.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.