Talent Acquisition Coordinator

Key responsibilities

• Interview Scheduling
• - Schedule and coordinate interviews between candidates and hiring teams, including phone, video, and in-person interviews.
• - Ensure all participants have necessary materials, such as resumes, interview guides, and job descriptions.
• - Communicate interview details and logistics to candidates and hiring managers in a timely manner.

• Candidate Communication
• - Serve as the point of contact for candidates throughout the recruitment process, answering questions and providing status updates.
• - Ensure a positive candidate experience by providing prompt and professional communication.

• Sourcing and talent pipeline
• - Use various platform such as LinkedIn, job boards, scouting sites etc. to identify potential candidates. 
• - Reach out to candidates via emails, LinkedIn, or messages to introduce opportunities. 
• - Proactively build relationships with passive candidates and maintain a database of potential candidates for futures opening. 
• - Evaluate resumes, portfolio and LinkedIn profile to ensure it’s aligned with the requirements 
• - Keep detailed records of sourcing activities, candidate interactions and outcomes using ATS. 
• - Provide regular updates to TA and hiring managers on the sourcing progress. 

• ATS Management
• - Manage our ATS, Lever , ensuring accurate and timely entry of candidate data.
• - Track the status of candidates, update records, and generate reports as needed.
• - Assist with job postings and ensure positions are advertised on appropriate job boards and company websites.

• Background Checks and Documentation:
• - Coordinate background checks, references, and other pre-employment screening processes.
• - Collect and organize candidate documents such as resumes, applications, and offer letters.
• - Ensure compliance with employment regulations and internal policies (Export control) during the hiring process. 

• Onboarding Support
• - Assist with the preparation of onboarding materials and coordinate first-day logistics for new hires.
• - Support HR in ensuring all required documentation is completed and submitted by new hires.
• - Coordinating the onboarding follow up schedules with TA team, new hires and hiring managers. 

• Collaboration and Support:
• - Work closely with Talent Acquisition Specialists, recruiters, and hiring managers to ensure smooth hiring processes.
• - Provide general administrative support to the talent acquisition team such as invoicing, temp staff contract renewal, communication with partners and vendors. 

Basic qualifications

• University graduate (BA, MA)
• 3-5 years of prior work experience with at least 1 years of full cycle interview coordination and/or sourcing experience 
• Strong verbal and written communication skills. 
• JLPT N1-level or native Japanese, business English 
• Comfortable in working in a fast-paced environment, can work independently, exceptional at time management/prioritizing and organization skills. 

Preferred Qualifications

• Experience using ATS platform and HR software is highly preferred. 
• Back office positions recruiting background (finance, accounting, legal, HR) welcomed