Project Controller

Job Expired

Noordwijk, Germany

Full Time

a month ago

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Job description

Location
ESOC, Darmstadt, Germany or ESTEC, Noordwijk, Netherlands

Description

Project Controller in the ESOC Programme & Project Control Section, Business Unit Control Office, Directorate of Operations.

As Project Controller, you will be responsible for supporting the Project Manager(s) on all activities related to project cost, schedule and risks, as well as project management processes and administrative functions and for providing reporting to the Senior Financial Controller, needed for the Directorate’s internal and external reporting.

You hold key responsibilities in the preparation, procurement and monitoring of complex procurements, from tendering to the closure of contracts, and for management, financial and planning aspects. You will have multiple interfaces within and outside ESA including negotiations with industrial contractors and will be key in supporting the Project Manager(s) in the programmatic decision-making within the Directorate and as a supporting role within the matrix organisation.

You will also support the Head of the ESOC Programme & Project Control Section (OPS-BP) in the modernisation of IT tools as well as in programme-wide analysis and other activities.

The listed programmes/projects in this job requisition are the initial assignments. In the future you could be assigned to other OPS projects/programmes as a project controller.

Duties

Typical project control duties and activities include:

preparing, developing and maintaining the overall programmatic aspects of the project/missions, including space segment, payload, launch, ground segment and Agency-provided services. The programmatic aspects include work-breakdown structure, cost, financing, risk, schedule, logistics, configuration, documentation, progress control and geographical return as well as general project administration;
implementing and operating planning and control procedures to provide full visibility on the progress of all activities using established procedures and information systems; this includes maintenance in the ESA and OPS legacy ERP systems of project-related data;
supporting OPS investment processes and the subsequent lifecycle asset management for the assigned projects;
assisting in the preparation of tender documents with respect to cost, management and schedule/planning requirements and participating in the evaluation of proposals; preparing the information required for subsequent contract negotiations and participating in all tasks related to the placing of contracts, including negotiations with industry;
supporting the closure of industrial contracts and financial closure exercises;
implementing, within the framework of the Agency-wide risk management policy, risk management procedures and identifying potential problem areas therein, proposing mitigation actions and preparing risk reports as required;
supporting the organisation of project reviews and participating in reviews in the areas of project control-related responsibilities;
providing inputs for periodic reporting to project management and business unit controller;
supporting the Head of the ESOC Programme & Project Control Section and Senior Financial Controller as required.

Technical competencies

Understanding of the relevant ESA and EU procurement regulations

Cost and financial regulatory framework, including accounting standards and auditing

Understanding of space system architectures

Project and risk management

Budgeting, cost control and resources and activities planning

Strong analytical and reporting skills

Expert knowledge of SAP-based ERP systems and related queries, Microsoft Office with strong skills in Excel Pivots/Power BI

Behavioural competencies

Result Orientation
Operational Efficiency
Fostering Cooperation
Relationship Management
Continuous Improvement
Forward Thinking

For more information, please refer to ESA Core Behavioural Competencies guidebook

Education

A masters' degree in business administration is required for this post.

Additional requirements

Controlling experience in industry would be an asset.

Diversity, Equity and Inclusiveness
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

At the Agency we value diversity, and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further, please contact us via email at contact.human.resources@esa.int.

Important Information and Disclaimer
In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master’s degree, the position may be filled at A1 level.

During the recruitment process, the Agency may request applicants to undergo selection tests. Additionally, successful candidates will need to undergo basic screening before appointment, which will be conducted by an external background screening service, in compliance with the European Space Agency's security procedures.

Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.

The information published on ESA’s careers website regarding working conditions is correct at the time of publication. It is not intended to be exhaustive and may not address all questions you would have.

Nationality and Languages
Please note that applications can only be considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania, Slovakia and Slovenia.

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States*.

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.

*Member States, Associate Members or Cooperating States.