Contracts Administrator

ARCTOS Technology Solutions, LLC

arctos-us.com/careers/

OVERVIEW

Reach New Heights!

ARCTOS Technology Solutions, LLC (ARCTOS) is a fast-growing, technology-oriented small business providing aerospace, defense, and digital solutions, with offices and work sites across the United States. We’re looking for team-oriented innovators eager to tackle interesting challenges, work on important problems, and receive great benefits and employee support.

REQUIREMENT

ARCTOS is seeking a junior to entry level Contracts Administrator to support the business and administer a portfolio of contracts and subcontracts. The Contracts Administrator will be responsible for overseeing and administering the lifecycle of ARCTOS’ contracts which include both government and commercial contracts. This role involves the procurement, negotiation, and administration of contracts, ensuring compliance with federal regulations, company policies, and contract requirements. Additionally, the Contracts Administrator will handle the lifecycle of subcontracting and government property management tasks, including the tracking, reporting, and disposition of government and company-acquired property 

PRIMARY RESPONSIBILITIES

• Act as the primary receiving point for contractual information between the Government Contracting Officer (CO), prime contractors and ARCTOS.
• Perform quality control review of contract documents, secure signatures and distribute to Government CO, prime contractor and ARCTOS personnel as appropriate.
• Track funding on contracts where ARCTOS is a subcontractor and prepare Limitation of Funds/Cost letters, as applicable.
• Administer and maintain post award contract files to include contract/subcontract documents, status of funding, and invoices.
• Coordinate report of inventions with subcontractors and supported programs (program manager); prepare final report of inventions.
• Administer and execute government property to include transfers and dispositions.
• Support purchase order efforts and credit card purchases, to include reconciliation, as required.
• Interface with Accounting, supported programs, and other customers.
• Sign contract modifications as authorized.  
• Other duties as assigned by Supervisor

KNOWLEDGE AND SKILLS

• Preferably a minimum of two (2) years of related experience in contract administration or related field.  Entry level position will be considered.
• Working knowledge of Government contracting and/or subcontracting, Federal Acquisition Regulations and relevant supplements preferred.
• Experience in a subcontracting environment or knowledge of commercial contracting practices preferred.
• Possess knowledge of research & development subcontract requirements preferred.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Excellent analytical and problem-solving abilities, with a keen attention to detail and accuracy.
• Strong communication and interpersonal skills, both oral and written, and attention to detail.
• Must be proficient in Microsoft Excel/Word/Outlook.   

EDUCATIONAL, CLEARANCE AND CERTIFICATION

• Required: Bachelor’s degree in Business Administration or related field or four (4) years of experience in lieu of degree
• Required: Possess, or be able to obtain, a security clearance.
  
• Required:  US Citizenship required

PROFESSIONAL ATTRIBUTE REQUIREMENTS:

• Eagerness to wear many hats and desire to expand beyond your core function.
• Strong drive and resilience.
• Action and result oriented.
• Ability to build strong relationships with people at all levels.
• Willingness and demonstrated ability to see things through to the end.
• Team player who is comfortable working with other professionals.
• Ability to work efficiently under pressure and to meet tight deadlines.

PHYSICAL/WORKING ENVIRONMENT

• Primarily an office environment.  Hybrid or Remote position will be considered.

TRAVEL

• Travel is not anticipated, but if performed will be under the guidelines of Federal Travel Regulations and/or Joint Travel Regulations.

BENEFITS

401(k) Retirement Plan with Company Matching; Health Insurance & HSA; Dental & Vision Insurance; Company Paid Life Insurance, AD&D and Short-Term Disability; Paid Time Off, Volunteer Time Off; Employee Assistance Program

ARCTOS and its subsidiaries are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.  We look forward to reviewing your application!