Administrative Assistance 2 or 3 (DoD Secret Required)

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

This requisition may be filled at the higher grade based on requirements listed below.

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace.

Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world’s biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.

Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant Level  2 OR 3 to join our team. This is a hourly, non-exempt role. This position will be located onsite in San Diego, California at Rancho Bernardo Building 3.

In this role, the selected candidate will be highly motivated, collaborative, detail orientated, assertive as necessary, and friendly in the performance of the Administrative Assistant role.  The selected candidate must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels.

In this role the selected candidate will perform normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment.  May take and transcribe dictation.

Essential Functions:

• Arrange meetings and teleconferences
• Maintain and synchronize program calendars
• Arrange travel and prepare associated expense reports
• Answer questions and solve problems related to office operations and established policies and procedures
• Coordinate office workspace planning, ordering office equipment, and coordinate with the facilities and IT organizations on office repairs/updates
• Interface with all levels of Program personnel and Customers
• Process visit requests, badges and accounts forms
• Act as the primary focal point for base/site access requests
• Support coordination and integration of meeting materials
• Support and collaborate with other Administrative Assistants as needed
• Support special event planning and catering, such as meal planning, ordering food from caterers, delivering food, clean up and expensing
• Gathers, compiles and reports on information relevant to supervisors assignment
• May take and transcribe dictation.

This requisition may be filled at the higher grade based on requirements listed below

Basic Qualifications:

Administrative Assistant 2:

• High School Diploma/GED plus 2 years of additional education and/or relevant experience in administrative support
• Prior experience working as an Administrative Assistant or performing equivalent responsibilities
• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP
• Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
• Proficiency in editing written material for correct spelling and grammar
• Ability to obtain final DoD Secret clearance prior to start
• Must have ability to obtain and maintain Program Access (PAR) within a reasonable period of time, as determined by the company to meet its business needs.
• Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangement

Administrative assistant 3:

• High School Diploma/GED plus 4 years of additional education and/or relevant experience in administrative support
• Prior experience working as an Administrative Assistant or performing equivalent responsibilities
• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP
• Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
• Proficiency in editing written material for correct spelling and grammar
• Ability to obtain final DoD Secret clearance prior to start
• Must have ability to obtain and maintain Program Access (PAR) within a reasonable period of time, as determined by the company to meet its business needs.
• Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangement

Preferred Qualifications:

• Knowledge of calendar management for multiple stakeholders or managers to support
• Active Secret or Top secret clearance

Mental and Physical Requirements:

• Able to relay and receive information
• Able to collaborate in a team environment
• Ability to prioritize and adjust tasks to accomplish the project result
• Ability to make decisions which have impact on the organization’s credibility, operations and services
• Able to understand and execute on sequence of operations or action to be taken
• Able to perform work in an approved environment during specified work hours
• Ability to move and position objects weighing up to 15 pounds
• Able to change physical locations based upon need (including physical ability to travel)

Salary Range: $44,600.00 - $74,400.00Salary Range 2: $53,000.00 - $88,300.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.