Administrative Support Assistant

Job Expired

Huntsville, Alabama, United States

$51-66k

Full Time

a year ago

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Job description

Duties

Manages executive calendars. Independently performs research and logistic arrangements for scheduled tasks. Selects proper procedures and guidelines needed to resolve, organize, or coordinate a variety of office related tasks.
Arranges meeting space, speakers and support details for meetings, activities, and large conferences. Attends meetings, captures minutes, notes actions, informs staff of deliverables and arranges for follow through.
Prepares ad hoc and reoccurring reports, forms, correspondence, and presentation materials. Creates executive correspondence; reviews all documents for correct format, grammar and spelling.
Works with travel coordinator to make travel reservations, complete travel authorizations, collect receipts, and complete travel vouchers.
Handles day to day administrative responsibilities for the Directorate management and staff, such as directing phone calls, receive and greet visitors, sorting and distributing incoming mail, and maintaining electronic and hardcopy files and records.
Coordinates and tracks internal and external action items (ie center-wide action item tracking system (CAITS), customer actions, etc.) to closure.
Coordinates procurement of hardware, software, office supplies, and other items per government regulations and as requested by division personnel and others.
Evaluates and improves office operations for organization with varying functions performed in subordinate offices.
Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Requirements

Conditions of Employment

Current Federal employees must meet qualifications, time in grade, and 90 days after competitive appointment requirements by the closing date of the announcement.

Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

To qualify for GS-07, you must have:
a) One year of directly related specialized experience equivalent to the GS-05 level:

Performing administrative and office operations in a business setting, such as maintaining an executive calendar, official record and supply management, and/or coordinating conferences and/or meetings;
Working with internal and external customers to complete tasks, projects, and/or assignments;
Utilizing Microsoft suite to generate work products such as reports, spreadsheets, documents, forms, etc.

OR
b) Completed 1 full academic year of graduate study in an appropriate field
OR
c) Completed a bachelor's degree in an appropriate field and meet Superior Academic Achievement (SAA) criteria. SAA: (1) you must be in the upper third of your graduating class in the college, university, or major subdivision; or (2) you must have a 3.0 or higher out of a possible 4.0 GPA; or 3.5 or higher out of a possible 4.0 GPA based on courses completed in your major field of study during the final 2 years of the curriculum; or (3) election to membership in a national scholastic honor society
OR
d) Have an equivalent combination of experience and graduate study as discussed in a), b) and c) above

Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job.

Education

If you are using education completed in the United States to meet the qualification requirements, your degree must have been awarded from a colleges or university that is accredited by a recognized accrediting organization. For a list of schools that meet this criteria, go to http://ope.ed.gov/accreditation/.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs. These education credentials must be deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

All degrees must have been received in the year of, or any year subsequent to the original date of accreditation.

Additional information

Additional selections may be made for similar positions across NASA within the local commuting area(s) of the location(s) identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) within NASA. CTAP/ICTAP will be cleared for any additional selection from this announcement.

If you are a current federal employee, you must meet applicable time-in-grade requirements to be considered eligible for this position. To be eligible, you must have completed a minimum of 52 weeks in a position no more than 2 grades lower than the advertised position. (Please submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible.

Note: Time-in-grade requirements also apply to applicants who have held a non-temporary, competitive service GS position in the past year.

If you have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), you must:
- Indicate your eligibility when applying for a position. The questionnaire asks you to identify your ICTAP/CTAP eligibility.
- Be well qualified for this position to receive consideration. Candidates rated in the 'Best Qualified' category are considered well-qualified. Please see 'How You Will Be Evaluated' for more information.
- Submit proof that you meet the requirements for CTAP/ICTAP as indicated in 'Required Documents'

For additional information about CTAP/ICTAP eligibility, click here - https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ictap.

Qualified NASA term employees who have term conversion eligibility (Term Appointments | NASA) under the NASA Flexibility Act of 2004 will be referred and considered equally with other NASA permanent employees under internal competitive placement procedures.

Benefits
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this position based on how well you meet the qualifications and eligibility requirements listed in this vacancy announcement. To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.

You will be assessed on the following competencies:

Clerical
Professional Administrative Operations
Technical Competence
Oral Communication
Teamwork
Interpersonal Skills

NASA considers paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Under NASA's quality grouping process, applicants will be assessed on the position competencies and placed in one of three groups identified and defined below:

Best Qualified Group - Applicants who demonstrate a superior level of all evaluation criteria.
Highly Qualified Group - Applicants who demonstrate a satisfactory level of the evaluation criteria.
Qualified Group - Applicants who demonstrate the basic qualifications, with general knowledge, skills, and abilities.

Candidates eligible for ICTAP/CTAP, reemployment priority or priority consideration will be referred before other candidates, as necessary. If no such candidates apply or are eligible to be referred, the following candidates will be sent to the hiring official for employment consideration:

Best Qualified merit promotion candidates. Highly Qualified merit promotion candidates may also be referred, if additional candidates are needed.
Qualified candidates eligible for consideration under Schedule A or VRA in accordance with veterans' preference rules, as applicable.
Qualified candidates that are eligible for special hiring authorities or non-competitive hiring authorities.