Administrative Assistant IV

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals in Melbourne, Florida. This is an office-based role working a 9/80 schedule (every other Friday off).

In this role, you will be an integral member of the team by directly supporting 6 directors with office support functions such as arranging travel, orchestrating meetings, events, and conferences, maintaining/ordering supplies, and calendar management. You will work in a fast-paced environment with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through.

Responsibilities will include, but are not limited to the following:

• Managing frequently changing calendars using judgement to prioritize, deconflict, and/or reschedule appointments, as needed

• Coordinating travel arrangements for international and domestic travel, preparing expense reports, and maintaining pertinent travel documentation

• Communicating with internal and external customers and management, professionally representing the company and organization

• Organizing and executing internal and external meetings, including conference room reservations, room set up, catering requests, publishing agendas, and following up on action items

• Assisting with orchestrating site events and activities

• Proactively manage and prioritize calendars for assigned staff

• Preparing and perfecting PowerPoint presentations and driving slides during meetings

• Supports visitors by submitting visitor requests, reserving office space/conference rooms, etc.

• Keeps inventory of office supplies and orders/purchases as needed

• Providing departmental IT support including submitting tickets on behalf of the team, setting up team cell phones, and maintaining printers

• Maintaining departmental rosters, seating charts, and organizational charts

• May provide back-up support for other administrative staff

• Managing and/or supporting special projects, as assigned

Basic Qualifications:

• High School Diploma or equivalent and 6 years of additional education and/or related professional experience

• Advanced proficiency in Microsoft Office suite (Word, PowerPoint, Outlook, and Excel), Teams (or equivalent), and SharePoint (or equivalent)

• Experience with travel and expense reporting systems (Concur or similar)

• Experience providing administrative support to senior level management

• Able to obtain and maintain a DoD Secret clearance

Preferred Qualifications:

• Current Secret clearance or higher

• Experience running Tableau dashboards

• Experience providing administrative support to multiple leaders simultaneously within a large corporate environment 

Additionally, the successful candidate will possess the following:

• Demonstrated leadership skills to maintain credibility, trust and support with senior management staff and executive team

• Considerable use of tact, diplomacy, discretion, and judgment

• Proactive mindset, self-motivated, well-organized, and exceptionally detail-oriented

• Excellent communication and interpersonal skills

Salary Range: $55,800.00 - $93,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.