Sr Administrative Assistant

For those who dream of advancing our space in the Universe and on Earth, we’ll take you there.

Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're leading the charge towards viable Moon colonies, enhanced Earth observation, communication in a hyper-connected world, and more.

We’re fueled by a pioneering spirit that carries us beyond. And together we enable highly skilled people to continually push boundaries and tackle big challenges requiring solutions that endure and inspire.

Are you ready to launch the next stage of your career in the new space economy? We would love to hear from you!

We’re on the hunt for a Senior Administrative Assistant on our Polar Epsilon 2 (PE2) Program at our Richmond office.

 

Our mission is to turn data into insight. From detecting changes in fragile ecosystems to monitoring northern ice floes and shipping routes, our near-real time data of Earth observation and the environment makes our Geointelligence team a leader in geospatial imagery, ground stations, enterprise geospatial systems and defence programs. As our Senior Administrative Assistant, you will support the Polar Epsilon 2 (PE2) Program. The successful candidate will respond to direction from both the PE2 Project Manager and the Director of Programs.

 

Responsibilities:

• Set up meeting agenda, take meeting minutes and track actions from meetings
• Gather, review, analyze, evaluate and report on project metrics (issues tracking and resolution) and their impact
• Assist the Project Manager by maintaining and updating action registers as required by the project
• Support the Project Accountant by forecasting future COTS expenditures and maintaining projected costs tracking sheets
• Apply project, program, business area and company policies and procedures to resolve routine issues
• Act as Project Security Officer and be the first point of contact for any project security incidents, including filing the required paperwork and reporting to the Company Security Officer
• Assist with financial forecasting
• Provide Configuration/Data Management support
• Take the lead on new employee on-boarding (security briefings, equipment/ access requests and office allocation)
• Attend all Admin meetings, and team meetings as required
• General project coordination and admin support
• Assist the project team with miscellaneous tasks as required
• Other duties as assigned or required

Requirements (or equivalent combination of education and experience):

• Degree/Diploma preferred
• Minimum 5 years office experience providing administrative support
• Experience working in government procurement projects
• Working knowledge of Project Planning or Scheduling software
• Knowledge of Agile, SharePoint, JIRA, Teams
• Experience working with a project management team
• Experience leading project meetings
• Experience developing professional correspondence and presentations
• Strong knowledge of basic MS-Office tools including Word, Excel and PowerPoint
• Excellent organizational skills
• Proven ability to work with little or no supervision, to work independently and to resolve administrative issues/problems
• Ability to work under pressure, to handle interruptions and to manage multiple requests
• Ability to thrive in a fast paced, high-demand environment
• Superior attention to detail and willingness to take ownership of tasks
• Demonstrated time management skills to assist others in meeting deadlines
• Handles highly confidential information. Ability to deal with sensitive information using excellent judgement, diplomacy, and discretion
• Demonstrated flexibility to meet and adapt to changes in organizational priorities
• Demonstrated ability to communicate effectively both verbally and in writing including the ability to respond politely and diplomatically to both internal and external inquiries
• Proven ability to organize and prioritize workload and handle several projects simultaneously through to completion, with minimal direction or supervision.
• Required hours/week: 40
• Available to work extra hours on short notice

 

We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s and Canada’s leadership in this next golden age.

Comments/Special Considerations:

Successful candidates must obtain and hold security clearance at the NATO Security Clearance level, and pass security assessment for the Controlled Goods Program (CGP).