Office Manager (Operations)

Responsibilities

• Serve as liaison with building management, external service providers, engineering leads and Redondo HQ leadership
• Create and implement systems and processes to manage day-to-day operations and maintenance 
• Serve as primary point of contact for IT coordination, janitorial requests, and general facilities support
• Manage vendor relationships for office and F&B supplies, including budget tracking
• Manage and maintain office supplies, office equipment and food & beverage deliveries and stocking
• Manage shipping and receiving logistics, including accepting deliveries and preparing outgoing shipments
• Serve as the first point of contact for employees, guests, contractors, and vendors using the company’s existing security and visitor management systems
• Assist with onboarding and offboarding of employees, including desk setup and access management
• Organize local cultural initiatives (such as team events, celebrations, morale boosting activities, etc.) ensuring local team experiences are consistent with company-wide initiatives and communication 
• Manage office space planning to ensure the workplace can accommodate current and future headcount needs 

Minimum Qualifications

• High school diploma or equivalency certificate
• 4+ years in office or facilities management, or a similar operations-focused role
• Excellent written and verbal communication skills with a customer-service-oriented mindset
• Strong attention to detail and ability to manage multiple priorities with professionalism and efficiency
• Proficiency in Microsoft Office (Outlook, Word, Excel); ability to quickly learn new software tools
• Proficiency with project management and process documentation tools (Jira, Confluence)
  
  

Preferred Skills and Experience

• Experience with front desk/reception duties and use of visitor or security management platforms
• Exposure to basic HR functions or employee-facing support tasks
• Experience managing office or facility tickets, inventory systems, or purchase orders
• Experience managing people is a plus
• Experience space planning and coordinating offices moves
• Forklift operation experience or certification is a plus
• Familiarity with the Boulder area and surrounding amenities is helpful
• Proactive problem-solver with the flexibility to adapt to evolving needs and take initiative
• Comfortable working independently in a fast-paced environment