Senior Administrative Assistant - Office of Public Outreach

The Space Telescope Science Institute (STScI) is a multi-mission science and flight operations center for NASA’s flagship observatories, including the Hubble and James Webb Space Telescopes. Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, MD. Visit our website to learn more about our missions. (#12970)

STScI’s Business Support Branch seeks a Senior level Administrative Assistant to provide high- level customer service to the Office of Public Outreach. You will provide administrative support including travel coordination, procurement, data management, problem resolution, electronic circulation and filing of documentation, coordination of calendars, and meeting other requests. 

This position currently supports hybrid work, with on site presence Tuesdays, Wednesdays and Thursdays on our Baltimore campus.

Candidates must reside in or be willing to relocate to our local market. (MD, DE, VA, PA, DC, WV).

U.S. citizenship or permanent resident status is needed to meet ITAR requirements.

Responsibilities include: 

• Providing primary administrative support for the institute's Postdoc program, emeritus staff, and sabbatical
• Assisting the Postdoc program with position requisitions, computer ordering, housing assignments,
• Processing a high volume of travel documents and check
• Processing purchase requisitions, monitoring purchase orders, and processing
• Serving as property custodian, maintaining a list of assets for the Science Mission Office.
• Serving as Scientific Burst Email coordinator, assisting with scheduling of mass communications.
• Serving as backup for the institute's Visitor

Qualifications:

• 7+ years prior administrative experience
• High School graduate or equivalent                                                                                                                                              
• Ability to work independently and prioritize work requests, with strong attention to detail
• Intermediate to expert level skills in Outlook and Microsoft Office, especially Excel
• Familiarity with Deltek/Costpoint and HTML is a plus
• Ability to cultivate and develop collaborative working relationships with internal and external
• Must be a team player. You will have specific duties assigned, but should be willing to help team members as

The salary range for this role is $53-61,000 annually. The posted salary range represents a general guideline; however, STScI considers a number of factors when determining base salary offers, such as internal pay equity, the scope and responsibilities of the position, the candidate's experience, education, and skill, and current market conditions.

Our excellent benefits include:

• Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day
• 12 days sick leave, up to 24 days’ vacation, and 10 paid holidays
• Flexible work schedule with healthy work/life balance
• Comprehensive medical/dental/vision/prescription plans, and more

TO APPLY: Share your experience by uploading a resume and completing an online application. Applications received by May 27, 2025 will receive full consideration. Applications received after this date will be considered until the position is filled.

Direct link: Apply Sr. Administrative Assistant

Explore all career opportunities through our website at www.stsci.edu/opportunities

Individuals needing assistance with the employment process can contact us at careers@stsci.edu.

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