AST SpaceMobile

Executive Administrative Assistant

Miami, Florida, United States

Full Time

2 minutes ago

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Job description

AST SpaceMobile and our global partners are building the first and only space-based cellular broadband network to be accessible by standard smartphones. Called SpaceMobile, this ultra-powerful network is being designed to provide connectivity at 4G/5G speeds everywhere on the planet – on land, at sea and in flight.

Summary:

Executive Administrative Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

This position is based in Miami, FL, supporting our Chief Financial & Legal Officer.

Duties and Responsibilities:

Act as the point of contact among executives, employees, clients, and other external partners
Manage information flows in a timely and accurate manner
Manage executives’ calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly, or quarterly reports
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Performs general clerical duties including but not limited to filing, photocopying, scanning, and mailing
Assists with special projects as assigned

Minimum Requirements:

4+ years’ experience as an Executive Assistant, Personal Assistant, or similar role
High School diploma or GED Equivalent (Bachelor’s degree Preferred)
Excellent Microsoft Office 365 knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
Excellent verbal and written communications skills
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
Must be a US Citizen or Permanent Resident Green card holder or have a legal US work permit
Ability to deal effectively with a diversity of individuals at all organizational levels
Good judgement with the ability to make timely and sound decisions
Creative, flexible, and innovative team player
Ability to work independently and with self-direction
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm

AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.