Executive Assistant

Star Catcher Industries, Inc. (Star Catcher), located in Jacksonville, FL, has an opportunity for an Executive Assistant. The Executive Assistant will serve as a critical partner to our President & CEO, providing high-level administrative support in a fast-paced, high-stakes environment. This individual will play a key role in ensuring seamless day-to-day operations, managing executive schedules, facilitating internal and external communications, and helping to drive strategic initiatives forward.

Responsibilities:

· Manage both personal and business calendars for the President & CEO, including coordinating and scheduling meetings, travel plans, and logistics.

· Serve as a key liaison between the CEO and family members, managing personal communications with discretion, professionalism, and attention to confidentiality.

· Handle administrative functions such as filing of receipts, expense reporting, office coordination, and vendor management.

· Prepare and edit correspondence, reports, presentations, and other communications.

· Serve as a liaison between executives and internal/external stakeholders.

· Track action items and ensure timely follow-ups on key priorities.

· Assist with board meetings, investor relations, and confidential projects.

· Coordinate high-profile events, site visits, and executive off-sites.

· Maintain discretion and confidentiality in all matters.

· Provide support on special projects as needed, including research and data analysis.

Ideal Experience:

· 5+ years of experience supporting C-level executives, ideally in aerospace, tech, or a fast-paced, high-growth environment.

· Exceptional organizational, communication, and interpersonal skills.

· Ability to anticipate needs and think critically in a dynamic setting.

· Strong proficiency in Microsoft Office Suite, Google Workspace, and scheduling platforms (e.g., Calendly, Concur).

· Proven track record of handling confidential information with discretion.

· Bachelor’s degree or equivalent work experience preferred.

· Passion for space and technology is a strong plus!

Desired skills:

· Advanced Calendar & Scheduling Tools Proficiency—Strong proficiency in Microsoft Office Suite, Google Workspace, and other scheduling platforms.

· Document & Presentation Creation—Skilled in Microsoft Office (Word, PowerPoint, Excel) and Google Workspace (Docs, Slides, Sheets); able to produce executive-level presentations, reports, and briefing materials.

· Experience using Asana and Slack work management platforms to coordinate projects, manage deliverables, and track status updates across teams.

· Proficient with Zoom, Microsoft Teams, Slack, and Google Meet for coordinating internal and external meetings, including large-scale virtual events and briefings.

· Capable of organizing and analyzing data using Excel, Google Sheets, or project tracking tools; able to generate summaries, visual dashboards, and action insights.

· Familiarity with cloud-based platforms like SharePoint, Dropbox, and Google Drive to manage documentation and ensure efficient collaboration across departments.

Help us deploy and scale space infrastructure that will drive our utilization of space forward! We offer a highly competitive benefits package.

Star Catcher is an Equal Opportunity Employer; employment with Star Catcher is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

All offers of employment at Star Catcher are contingent upon results of a thorough background check and your ability to provide proof of eligibility to work in the US.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.