Corporate Officer

ABOUT US

The European Union Agency for the Space Programme (EUSPA) provides safe and secure European satellite navigation services, advances the commercialization of Galileo, the European Geostationary Navigation Overlay Service (EGNOS), and Copernicus data and services, engages in secure SATCOM (GOVSATCOM & IRIS²), and operates the Space Surveillance and Tracking (SST) Front Desk. Through these projects, EUSPA enhances European autonomy in space technologies, fosters innovation and creativity, supports European transport net and agriculture, all while contributing to the economic growth and health of the European Union.

EUSPA offers a diverse multicultural workplace that welcomes all applicants without distinction on any grounds of gender identity, race, ethnic or social origin, nationality, religion or belief, political or any other opinion, birth, disability, age, sexual orientation, marital status or other family situation. EUSPA wishes to employ competent talents and be representative of the diversity of the EU citizens and is committed to provide the best working conditions and benefits to its staff. For more information on the EUSPA and the EU Space Programme, click here.

The EUSPA Office of the Executive Director team is placed directly under the Executive Director and assists him in ensuring an efficient and effective system of management of the Agency as well as effective corporate coordination and outreach, including relations with external stakeholders and institutional partners.

The current vacancy is for a position situated at the Agency’s headquarters in the heart of Europe – Prague – with excellent connection to numerous major European cities. The capital of the Czech Republic, in the banks of the Vltava River, is famous for its cultural life, renowned musical life, historic buildings, magical bridges, and recognized museums and monuments.

WHAT YOU CAN EXPECT TO DO

The Corporate Officer will in principle be entrusted with the following main tasks and responsibilities:

• Provide sectretariat services to the Administrative Board, coordinating and ensuring its smooth functioning, including preparation of meetings, documentation, and follow-up actions, working closely with all EUSPA departments, officers and teams;

• Coordinate the development and implementation of:

  • appropriate policies and processes for information management in the Agency;

  • an up-to-date and regularly tested Business Continuity Plan (BCP) for the Agency, working closely with all EUSPA departments, officers and teams;

  • corporate social responsibility activities under responsibility of the Inspection General and Corporate Quality, including in the area of environmental responsible Agency and specifically contribute to Eco-Management and Audit Scheme (EMAS) and environmental performance reporting, including data gathering, audit support, and carbon offsetting activities, working closely with all EUSPA departments, officers and teams;

• Contribute to the Integrated Management System (IMS), specifically in areas related to corporate quality management, planning, performance monitoring, and environmental reporting under the remit of the Office and in close coordination with the Inspection General and Corporate Quality;

• Coordinate, produce and support the adoption process for the Agency’s key planning and reporting documents, such as Single Programming Document, Consolidated Annual Activity Report and Multiannual Work Programme, including the organisation of dedicated workshops, working closely with all EUSPA departments;

• Organise and administer internal coordination meetings under the responsibility of the Office (e.g. Internal Coordination Meetings, internal corporate reviews);

• Contribute to the enhancement of operational management and compliance of the Office in ISO9001 and other applicable standards, including support in document and records management and archiving, drafting relevant policies, standards, and procedures, as well as to the internal reporting to stakeholders on the status and progress of the activities and any other tasks of the Office, as necessary;

• Support coordination and provision of inputs to internal and external audits, statements of compliance assessments, and lessons learned exercises related to the OED responsibilities, in cooperation with the Inspector General and Corporate Quality as well as and Internal Control Coordinator;

• Assist in the preparation and management of tenders, contract specifications, and support contract execution in accordance with relevant procedures;

• Liaise with other departments, notably in the area of Administration and Operations, to ensure the effective execution of related corporate tasks;

• Prepare documentation for internal and external meetings in coordination with other departments and offices of the Agency, including agendas, programmes, briefings, speaking points, and summary records;

• Support coordination and logistics for high-level visits and events, as needed.

WHAT WE ARE LOOKING FOR

1. Experience in the public sector administration (national or EU/International), as well as liaising with institutional stakeholders, in relation to the tasks and responsibilities of the post;

2. Experience in corporate planning, reporting, audits and quality management, including knowledge of KPIs, performance monitoring, and annual reporting cycles;

3. Experience in development, maintenance and implementation of Business Continuity Frameworks and coordination of BCP exercises;

4. Experience in supporting the development, maintenance and implementation of information and document management systems;

5. Experience in defining and/or implementing environmental policies, such as EMAS;

6. Experience in managing administratively the governing/administrative board of an EU body or other national public European or international organisation, and providing planning and reporting documentation;

7. Knowledge of the European Space Programme and relevant regulations will be considered an asset;

8. Experience in procurement and contract management;

9. Excellent command of both written and spoken English;

as well as

10. Motivation for the post;

11. Effective communication;

12. Result orientation, prioritising and organising;

13. Analytical thinking and problem solving;

14. Transversal collaboration and working in teams.

WHAT WE OFFER

We are committed to supporting your onboarding and continuous development and providing benefits that matter to you.

We offer a generous overall remuneration package that comprises of competitive salary, family allowances and tuition fees for nurseries and educational facilities for your children, 24/7 worldwide health and dental insurance, minimum of 24 days annual leave (with additional days depending on grade and age) plus 16 days public holidays, and a very competitive pension entitlement after 10 years of service with EU.

At EUSPA, we offer wide range of training courses aimed at developing your skills and keeping them abreast with the latest developments in the field. Additionally, we provide training in transversal skills such as leadership and strategic management, diversity and inclusion, ethics, resilience, languages and many more.

We realise the importance of work/life balance and maintaining balance between the advantages of working from home and the need for regular face-to-face contact in the office to build both working and social relationships. Therefore, following relocation, we offer flexible working time and telework options under certain conditions. On top of regular leave days we offer special leave for those exceptional events (such as maternity/paternity leave, adoption or birth, parental or family leave, as well as moving home, elections etc.)

Important information to candidates considering to apply:

• Deadline for applications is 3 June 2025 at 11:59 AM (CET)

• Place of employment: Prague, Czech Republic

• This vacancy is only open to nationals of the Member States of the European Union, Iceland or Norway

For more information about the eligibility/selection criteria and how to apply - please visit our career opportunities: https://www.euspa.europa.eu/about/careers-euspa