York Space Systems

Office Administration Manager

Laurel, MD, United States

Full Time

an hour ago

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Job description

York Space Systems was founded to radically improve spacecraft affordability and reliability, transforming, and enabling next-generation space mission operations worldwide. Today, York is one of the most innovative aerospace companies, specializing in end-to-end customer solutions and the rapid production of spacecraft platforms. York's complete Space Segment Solution includes spacecraft production, payload integration, system integration & test, launch services, ground segment services, and mission operations, enabling customers to leverage York's existing technology solutions to get to orbit rapidly and responsively. We're looking to expand our team across the board.

We are seeking a highly skilled and organized Office Administration professional to join our team. The successful candidate will be responsible for providing comprehensive support to the company by managing various office-related functions and activities.

Key responsibilities will include scheduling and managing calendars, coordinating team travel arrangements, arranging meetings, and ensuring seamless communication with the York HQ office. Additionally, this role will entail tailoring presentation materials, editing and writing correspondence, and providing travel-related support to the Vice President, including trip preparation, expense reports, and calendaring.

Ideal candidates will possess strong analytical and project management skills, as well as the ability to think creatively and excel in a numbers-oriented environment. We look forward to hearing from qualified candidates with the necessary skills and experience.

RESPONSIBILITIES
The essential functions include, but are not limited to the following:

Manage overall administrative activities for the Maryland office
Responsible for the day-to-day facilities operations, including supervising the maintenance and alteration of office areas and equipment such as the layout, arrangement, and housekeeping of office facilities; purchasing office supplies, office equipment, etc. for the entire staff
Manage office supply inventory including snacks
Maintain confidentiality of sensitive and confidential information
Event management: plan Laurel office events including holiday party and other fun events
Prepare for and host visitors, including external and internal VIPs and customers
Project work on an as requested basis

QUALIFICATIONS

4+ year previous experience as an office administrative work
Strong computer and internet skills including all MS Office Suite (Word, Excel, Outlook, PowerPoint) required
Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service
Must be efficient with strong attention to detail
Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information
Must have strong skills in organization and planning, demonstrated ability to work independently, and exercise sound judgment and problem solving
Must have proven ability to manage projects and prioritize tasks
Must have excellent presentation skills

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

BENEFITS

In addition to compensation, York Space Systems is proud to offer a comprehensive benefits package including medical, dental, and vision insurance along with PTO and a 401K.

HOW TO APPLY

Interested candidates are encouraged to apply by clicking the “Apply for this position” link below. York Space Systems will be accepting applications on a rolling basis until the position is closed.

York Space Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, military or protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Must have permanent authorization to work in the United States. This policy applies to all terms and conditions or employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. YORK SPACE SYSTEMS IS AN EEO EMPLOYER.