Operations Assistant

Description

Reusable launch systems are the key to seamlessly connecting Earth and space. As an Operations Assistant, you will be responsible for assisting the operations and finance organization in a number of tactical activities. You will work closely with business development, human resources, legal, marketing/branding, future programs, finance, and general operations to ensure their activities run smoothly and provide assistance as needed. As part of a small, well-supported team, you will have access to the resources you need to get the job done right while simultaneously boosting your skills at a pace that can’t be matched in most other roles. You must be ready to stay focused, move fast, self-direct, and learn on the fly.

Responsibilities

• Coordinate meetings, both onsite and offsite, including internal and external participants. This includes ordering and setting up catering, post-visit clean-up, planning agendas, and potentially keeping and distributing minutes
• Work with visitors and customers to schedule onsite meetings, organizing all necessary logistics
• Arrange, maintain, and modify the leaders’ schedules and associated organizational activities
• Maintain calendars for events, conferences, and proposal related activities
• Assist the team with all aspects of travel logistics, including booking flights, hotels, rental cars, and other arrangements as needed
• Handle confidential business matters with discretion
• Support HR/Recruiting team with new hire onboarding, swag distribution, and creation of employee/candidate materials
• Partner with marketing team to source, order, and distribute employee and candidate swag
• Manage employee appreciation events and coordinate employee gifts
• Receive, sort, scan mail, and ensure soft copies are delivered to appropriate individual and hard copies are shredded
• Manage company contact methods including phone messages and email inbox, responding to and triaging requests as appropriate
• Support team as needed
• All other duties as assigned

Qualifications

• High School Diploma and 6+ years’ relevant professional experience, or an equivalent combination of education and experience
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel)
• Ability to coordinate Outlook calendar, conference call, and shared link applications
• Prior experience coordinating both on and off-site meetings and/or events
• Ability to complete a wide variety of tasks with minimal supervision
• Experience with travel planning
• Ability to work onsite full time
• Ability to compile and generate reports and presentations
• Experience proofreading and correcting documents for grammatical errors
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
• Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities with attention to detail
• Ability to interface with executive level internal and external contacts with considerable autonomy
• A positive, can-do attitude and a willingness to work on a variety of tasks

Benefits

• Medical, dental, vision and basic life insurance
• 401(k) match
• Paid time off
• Flexible scheduling
• Equity

Compensation

Target Levels:

• Level 1 Range: $29.38 - $44.04

Our job posts are intentionally written to attract a wide variety of experience levels, and we make decisions about the right fit on a per-candidate basis. 

Your actual level and base salary will be decided based on your specific experience and skill level.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.