SDS Administrative Assistance 3/4 (14176)

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world’s biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today. 

Northrop Grumman Defense Systems is seeking an Administrative Assistance 3 or 4.  This position is located in Roy, UT and supports the Sentinel program and other programs. 

What You’ll Get To Do: 

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization. 

• Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail. 

• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments. 

• Makes domestic and international travel arrangements and prepares expense reports. 

• Assists in event planning and activities of major organization initiatives and reviews.

• Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization. 

• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks. 

• Exposed to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment. 

• Initiates, researches and obtains information for reports and special assignments. 

• Reviews drafts and finished documents for appropriate grammatical usage.  

• May act as coordinator of special projects, following up on pending details, coordinating activities and ensuring deadlines are met. 

• Uses various PC software packages such as PowerPoint, Excel spreadsheets, word processing, graphics, etc., to produce high quality reports, presentations, or other documents. 

Administrative Assistant 3: 

• Minimum High School Diploma/GED with four (4) years of additional education and/or experience 

Administrative Assistant 4: 

• Minimum High School Diploma/GED with six (6) years of additional education and/or experience 

Required for Both Levels: 

• Must have U.S. Citizenship with the ability to obtain and maintain U.S. Government DoD Secret level security clearance and Special Access Program (SAP) approval within a reasonable period of time, as determined by the company to meet its business need 

• Demonstrated accurate management of executive calendars 

• Demonstrated ability using travel and expense reporting programs and tool 

• Proficiency with Microsoft Office Excel, Word, PowerPoint, and Outlook and the ability to create, manipulate professional deliverables 

• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements  

• Demonstrated ability to interact effectively across all levels of the organization and with outside organizations 

These Qualifications Would be Nice to Have: 

• Active DoD Secret Clearance 

• Demonstrated Project Management Experience 

• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP 

• Outstanding verbal and written communication and interpersonal skills 

• Demonstrated ability in prioritizing multiple tasks 

• Ability to work some overtime as needed