Junior Office Manager / Administrative Assistant

The Role 

We are looking for a part-time Junior Office Manager/Receptionist to be responsible for managing the Munich office.  In this position, you will work with various suppliers and Spire employees to maintain a safe and positive office environment. 

Key Responsibilities: 

• Support all day-to-day office functions
• Manage the front desk
• Track and order office suppliers
• Maintain all office safety standards
• Coordinate efforts with office property management for things such as building security, cleaning and maintenance, heating and air conditioning, emergency preparedness, and general tenant issues
• Arrange for repairs and maintenance of the office space such as painting, carpet cleaning, furniture repair, etc. and assist with any office renovations
• Manage conference room issues and calendars
• Coordinate with IT department on all office equipment
• Manage office furniture
• Administer various company programs
• Coordinate special functions and social events for the office
• Assist with onboarding new employees and offboarding existing employees
• Help ensure that Munich office adheres to all H&S regulations 

Qualifications: 

• Experience as an Office Manager and Receptionist

Preferred Qualifications (Nice to Have): 

• Sound Extraordinary project management skills
• Working knowledge and demonstrated proficiency in MS Office
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal and verbal communication skills
• Inventory Management & International shipping experience 

Access to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses—this is not something candidates need to have before applying. #LI-DC1