Bid Contract Coordinator Level 3/Level 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you’ll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today.

If forging a secure future excites you, look no further! Northrop Grumman's Space Sector provides an arena where your passion for innovation and quest for exploration are welcome. As a Bid Contract Coordinator- Level 3/Level 4 your role at Colorado Springs, CO or Huntsville, AL will be pivotal in supporting missions critical to national and global security. Ready to join forces with our visionary team?

The successful candidate will be responsible for assisting the Business Unit (BU) and Operating Unit (OU) Contracting Administrator (CA) Teams in supporting, all aspects of a contract portfolio from the business development phase through closeout. Specifically, the candidate will:

Be responsible for the administration of the Contract Management System (CMS) for MDS and fill the role of Subject Matter Expert (SME) for the Division, managing all aspects of pre-awards, modifications, and awards throughout the contract life cycle. CMS duties will include at a minimum:

• Obtaining CMS training, and accessing CMS, then assisting Contract Administrators (CAs) with CMS entries supporting the full lifecycle of a contract.

• Performing daily error management; assisting/training CAs to leverage full potential of CMS.

• Driving upward trajectory in proficiency and accuracy of the CMS tool; achieve ≤5% record errors week over week.

• Follows up with CAs identified in the weekly CMS Error Report to assure timely correction and or updates top CMS.

• Quickly addressing and responding to CMS related Data Call (requests for Information) from the Division and Sector.

• Representing the BU as the CMS POC for all audits and system inspections

• Guide CAs is using CMS to analyze solicitations and contracts as well as store and track contract data.

• Actively connect with other functional areas including SAP setup, Business Development, Global Supply Chain, and Program Management.

• Assisting CAs in utilizing CMS and entering contract details for proactive and strategic decisions; enhancing compliance and performance for the OUs, BU, Division and Sector.

Assist the CAs with Bid Coordination, Commitment Review scheduling, and documentation/filing of decision results in accordance with applicable guidance. Also, the candidate will

• Support the CA Teams by ensuring accurate and appropriate preparation and submission of bid/contract proposals, including New Contract and Contract Close-Out support

• Partner with SAP analysts and the Finance team members to provide additional support when required.

• Manage records retention, file documentation, obtain access to Salesforce, and coordinate changes Business Development.

Assist with the BU's Management of Data Calls by:

• Researching (when/where applicable) CMS, SAP, Contract Files/Documentation and or coordinate with the CAs to addressed/answer received Data Calls.

• Effectively and professionally coordinates/collaborates with a multitude of organizations (at various levels) to successfully achieve the requirements presented.

• Following up with the CA Team members to gather and collect information required for Data Calls

• Timely responding to a DATA Calls and update the Data Call Share Point Site

• Track status of Data Calls and document Data Call completion in the Division Contract's Data Call Share Point Site.

Assist with managing the Business Portfolios for the OUs, and BU by:

• Participating in the BU Contracts' (allowable/unallowable) Budget Reviews,

• Preparing business slide presentations/briefs/charts supporting the BU Staff Meetings (Contracts), BU Operation Briefs, Risk Work Authorization Reports, Adverse Action Reports, MDS Contracts Monthly Staff Meetings, BU and Div., Weekly Staff Reports, and BU Daily Stand Ups. 

• Administering CAGE Codes and processing CAGE Code renewals via SAM.gov.

This position can be filled at either a Level 3 or 4.

Basic Qualifications:

• Level 3: High School diploma or equivalent and 4 years additional education and/or related experience.

• Level 4: High School diploma or equivalent and 6 years additional education and/or related experience.

• Expertise with Microsoft Office suite

• Must have the ability to obtain and maintain a U.S. Government DoD Secret security clearance

Preferred Qualifications:

• Prior training and experience with the Contact Management System (CMS)

• Experience using SAP

• Experience supporting a Contracts Administration Team

• Prior experience supporting multiple departments or business units from an administrative perspective

If this job description reads like it was written specifically for you, consider joining our team!

Why You? You're the candidate we're searching for if you are ready to achieve the impossible alongside like-minded innovators.

About Business Management: Integration of sector financial/business strategies to support of company and sector-wide objectives, including accounting operations, contracts management, pricing and estimating, compliance and asset and property management.

https://www.northropgrumman.com/space

Salary Range: $45,400.00 - $79,400.00Salary Range 2: $53,900.00 - $94,400.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.