Administrative Assistant I

 

About the Role

We are seeking a highly organized and efficient Administrative Assistant I to assist with the daily operations of our teams, directors, and project managers. This position is currently identified as part-time (3 days per week), with the potential to transition to full-time based on business needs and a mutual agreement. In this role, you will focus on enhancing productivity, streamlining communication, and ensuring smooth day-to-day operations for the organization. This is an excellent opportunity for candidates looking for flexible work with the possibility of increasing hours in the future.

Responsibilities:

• Act as the primary point of contact for general administrative tasks and support to team members, directors, and project managers.
• Coordinate and schedule meetings, appointments, and events for teams, ensuring all logistics (including room bookings, agenda preparation, and materials) are in place.
• Manage meal arrangements and logistics for onsite visitors, including ordering meals and organizing catering for meetings and events.
• Prepare and distribute meeting agendas and follow-up action items, ensuring all parties are informed and prepared.
• Help organize and maintain office spaces, ensuring a productive environment with necessary supplies and equipment readily available.
• Assist with basic administrative tasks such as tracking schedules, managing calendars, and handling internal communications.
• Provide general office support, including directing inquiries and assisting with administrative projects as needed.
• Maintain organized records and assist with document preparation, ensuring easy access to information when required.
• Perform other related duties and tasks to ensure the smooth functioning of administrative processes within the company

 

Qualifications:

• Strong communication skills, both written and verbal, with the ability to work well with internal teams, directors, and visitors.
• Excellent organizational skills and attention to detail, with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite, Google Workspace, and basic digital tools (e.g., Slack, Zoom, Trello).
• Ability to handle multiple tasks at once in a fast-paced environment, while maintaining a high level of accuracy.
• Strong customer service mindset with the ability to manage interactions professionally and courteously.
• Positive, proactive attitude with a willingness to assist team members and contribute to the success of the organization.
• Ability to work independently and collaboratively in a team setting.

 

 Education and Experience

• High School Diploma or Equivalent

Preferred:

• Prior administrative or professional experience preferred.

Physical Requirements:

• Ability to sit for extended periods while working on a computer.
• Ability to lift up to 15 pounds, as needed, for office supplies or equipment.

Employment Type: Non-Exempt

Salary: $22-$25 an hour

Work Schedule: 3 Days a Week

Location: Durango, CO,

Remote: No, Onsite Position

We are committed to creating a diverse work environment and proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, region, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

 

Don’t meet every single requirement? At Agile, we are committed to fostering a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly align with every qualification, we encourage you to apply anyway. You might be the perfect fit for this role or another opportunity with us.

 

Reasonable Accommodation

At AGILE, our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please submit a request to hr@agilespaceindustries.com.