Grants Administrator III

Support NASA missions! The Space Telescope Science Institute (STScI) is a multi-mission science and flight operations center for NASA’s flagship observatories. Our world-class astronomical research center is located on the Johns Hopkins University Homewood campus in Baltimore, MD. Learn more about our missions.

Are you a problem solver with exceptional time management and customer service skills? If you are a Grant Administrator or Grant Specialist eager to continue your career in Research Administration, we invite you to join our Grants Administration team at STScI.

You'll play a crucial role in our mission as the sponsor of the grant programs for the Hubble Space Telescope (HST) and James Webb Space Telescope (JWST), two of the most powerful space telescopes ever created. These grants fuel groundbreaking astronomical research, leading to the captivating images you often see in the news!

This position supports hybrid work. You will be working mostly from home, but must reside in or be willing to relocate to our local market (MD/DE/PA/VA/WV/DC) and be able to report onsite when needed.

** A minimum of five years of prior grants administration experience working with federally funded research grants and 2 CFR 200 is required.**

As a member of our team, you will apply the HST and JWST program policies, procedures, and regulations, including the Uniform Guidance (2CFR200), to award and manage NASA- funded research grants to grant recipients.

Responsibilities Include:

• Execute all phases of the grant life-cycle, including pre-award reviews, post-award monitoring and administration, and closeout.
• Work with investigators and research administration staff at institutions to assist with pre-award and proposal questions, evaluate eligibility, and determine cost allowability.
• Provide support and training to institutions related to the application of the STScI General Grant Provisions to STScI grants.
• Provide support and training to recipient institutions in the use of the Space Telescope Grants Management System (STGMS).
• Review recipient audit reports as well as business, financial, administrative, and management policies and practices to evaluate risks posed by recipient institutions. Based on your evaluation, you will identify and recommend appropriate levels of recipient monitoring to the Grants Administration management team.
• Work with the management team to improve processes and respond to customer requests.
• Occasional travel may be required.

Qualifications:

You must be a highly motivated and curious self-starter who thrives in a team environment and takes personal ownership and pride in your work. Experience working in a sponsor organization is desirable but not required.

You must possess a Bachelor’s degree along with the following skills and abilities:

• Experience evaluating recipient eligibility for federal awards and sub-recipient management in all phases of the grant life-cycle (pre-award, post award and closeout).
• Experience evaluating recipient risk, and establishing appropriate subrecipient monitoring practices.
• A commitment to excellence and customer service.
• Attention to detail and the ability to find creative solutions.
• Excellent time management skills with the ability to plan and prioritize multiple tasks or projects to meet stated deadlines.
• A positive outlook and desire to support harmonious, respectful, and collaborative working relationships with co-workers, scientists, institutions, and government.
• An aptitude for using software tools, with a strong proficiency in MS Office, including Excel, Word, and Outlook.

Substitution of additional relevant education or experience for stated qualifications may be considered.

The salary range for this role is $81,500-91,500 annually. The posted salary range represents a general guideline. STScI considers various factors when determining base salary offers, such as internal pay equity, position scope and responsibilities, current market conditions, and the candidate's experience, skills and education.

Our excellent benefits include:

• Employer retirement contribution – direct contribution of 10% of your salary from your first day
• 24 days of vacation accrued annually, 10 paid holidays, 12 days sick leave
• Comprehensive medical/dental/vision/prescription plans, and more!

TO APPLY: Share your experience by uploading a resume and completing an online application. Applications received by February 5, 2025 will receive full consideration. Applications received after this date will be considered until the position is filled.

Direct link:

Apply Grants Administrator III

Explore all career opportunities at www.stsci.edu/opportunities

STScI offers a flexible and welcoming workspace for all. STScI embraces the diversity of our staff as a strategic priority in creating a first-rate community. We strongly encourage women, ethnic minorities, veterans, and disabled individuals to apply for these opportunities. Veterans, disabled individuals, or wounded warriors needing assistance with the employment process can contact us at careers@stsci.edu EOE/AA/M/F/D/V.

As a leader in the astronomical community, AURA is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the workforce www.auraastronomy.org/diversity.asp

As a recipient of U.S. Government funding, AURA is considered a government contractor subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA and all of the centers do not discriminate based on race, sex, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below, as well as the requests for self-identification, are required under these regulations. We encourage your participation in meeting these federal reporting requirements for protection and assisting us in our record-keeping and reporting. Your responses are kept strictly confidential. #LIHYBRID