Administrative Assistant 3

RELOCATION ASSISTANCE: Relocation assistance may be available

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Put your skills to the test by pushing the boundaries of what’s possible. From global defense to sustainment and modernization to mission readiness, your experience and ability will make it a reality. Our programs are built on equal parts of curiosity and collaboration. Our combined effort means our customers can connect and defend millions of people around the world. With Northrop Grumman, you’ll have the opportunity to be an essential part of projects that will define your career, now and in the future.

Job Description:

Northrop Grumman Defense Systems is seeking an Administrative Assistant to join our team of qualified, diverse individuals. The successful candidate will work well in a highly dynamic environment, be an independent thinker, proactive, and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. The position requires full time on-site work in a restricted space; the candidate shall maintain and utilize a desk space on the Melbourne, FL campus.

The selected candidate will provide direct support to the AR3 Program Manager and their reports across the program Sub-IPTs. This position requires demonstrated interpersonal skills and professionalism, the ability to interact with senior management, and to be able to organize and prioritize tasks with minimum supervision. The candidate must be reliable, resourceful, work accurately and independently, and with an ability to anticipate, initiate and follow through with all work requirements. Will be responsible for managing multiple calendars and travel planning along with routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains a filing system. Candidate will use Microsoft Office to produce high quality reports, presentations, or other documents.

Specific duties and responsibilities include the following:

• Making travel arrangements and completing expense reports.

• Managing calendars.

• Scheduling meetings and arranging conference rooms and video/audio.

• Editing and updating presentations and documents.

• Collaborating with administrative professionals in related organizations.

• Assisting with organizing and arranging major organization events.

• Organizing catering, audio/ video, and other essential services as needed.

• Developing and maintaining organization charts.

• Ordering office supplies, computers, and telephones.

• Assisting in maintaining organization's collaboration sites.

• Answering questions relating to office operations and established policies and procedures.

Basic Qualifications:

• Must have a high school diploma or equivalent with a minimum of four years of additional education and/or related experience.

• Demonstrated proficiency with Microsoft Office suite (Word, PowerPoint, Outlook and Excel).

• Must have an active DoD Secret Clearance with ability to maintain and a background investigation within the past 5 years.

• Must be able obtain and retain Special Program access clearance within 365 days from submission. 

Preferred Qualifications:

• SharePoint (or equivalent), and intranet/internet proficiency.

• Experience with making travel arrangements.

• Experience with Concur (or similar) travel and expense reporting system for reporting domestic and international travel.

• Ability to complete a wide variety of tasks with minimal supervision.

• Ability to efficiently coordinate Outlook calendar, conference call, and Teams applications.

• Prior experience coordinating both on and off-site meetings and/or events.

• Experience proofreading and correcting documents for grammatical errors.

• Proactive, highly motivated, and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.

• Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.

• Must have experience in supporting a variety of management levels and administrative support within an organization.

• Knowledge of NGC resources, policies, and procedures is desirable.

Salary Range: $47,000.00 - $78,300.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.