Administrative Assistant

The Enterprise Effects Division (EED) drives integration of Aerospace’s strategic capabilities across the national space enterprise. The division leverages a broad array of engineering disciplines against a diverse and dynamic portfolio of programs, customers, and national challenges. EED spans the capability lifecycle from concept and architecture design to performance assessment to application of space and space-enabled capabilities.   

We are seeking an Administrative Assistant, who performs a wide variety of key administrative and operational tasks for a group/division/sub-division/location. The individual provides collaborative administrative support to ensure effective and efficient operations. This person resolves problems quickly; executes processes and procedures; and works closely with leaders, colleagues, and customers across the enterprise. 

Work Model: This position requires a minimum four days on-site work in Chantilly, VA with the potential for one day telework. 

What You’ll Be Doing  

• Execute support as part of a team of administrative specialists supporting multiple organizations 

• Internal and external meeting and event support and execution (i.e., reserve conference rooms, AV requests, visitor logistics, catering)  

• Arrange travel, logistics, and expense reporting 

• Execute employee support (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders) 

• Act as a Functional Time Administrator (FTA) for the organization(s) 

• Submits order requests (i.e., equipment, office supplies, software, supply chain) 

• Submits incoming and outgoing VARs/clearances 

• Office equipment management to include inventory tracking 

• Generates reports and documents (compile/edit/publish) 

• Support special projects, track actions items, and track deliverables 

• Improve and ensure effective processes/systems that provide superior organization, efficiency, and industry-leading best practices 

• Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency 

• Other duties as required 

What You Need to be Successful 

Minimum Requirements: 

• High School Diploma, GED, or equivalent 

• Fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading 

• Technological fluency across a wide range of tools and platforms such as Microsoft Office 365 applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams and Zoom 

• Fundamental communication and interpersonal skills: leadership, collaboration, problem-solving, emotional intelligence, judgment, and decision making across all levels of the organization 

• Ability to rapidly adapt to changing environments and anticipate needs of the organization 

• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions 

• Ability to work independently and cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction 

• This position requires the ability to obtain a TS/SSBI/SCI security clearance and polygraph, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance. 

How You Can Stand Out  

It would be impressive if you have one or more of these: 

• A current TS/SCI security clearance would be impressive. 

• Experience with classified data handling and personnel security processes 

• Familiarity with business technology packages such as Concur, Tableau