Administrative Assistant 3

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world’s biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.

Our Launch Vehicles team located in Chandler, Arizona, is seeking an Administrative Assistant 3. This role will provide administrative support to programs in a fast-paced aerospace environment, as well as overall program support coordination; facilities, onboarding, IT/IS, and training. This is a full time, on-site position.

 

Essential functions consist of (but not limited to):

• Maintain professional demeanor and act with integrity with all levels of the organization

• Provide support to leadership and team to gather or convey relevant information

• Maintain busy and dynamic calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities

• Coordinating calendars, travel arrangements, expense reports and all forms of correspondence

• Plan and provide logistical support to leadership and the leadership team, including scheduling internal and external meetings, coordinating lunch and lunch meetings, and coordinating special events

• Utilizing Microsoft Office Suite for communications, reporting, presentations and other various tasks (i.e. coordinate calendars and meetings, assembling presentations, documenting processes and knowledge sharing)

• Procure material and supplies to support organization using corporate card and internal purchasing systems

• Answer questions relating to office operations and established policies and procedures

• Strong interpersonal, organizational, and problem-solving skills

• Ability to troubleshoot and work with minimal supervision

• Ability to be an exceptional team player, interface well at all levels in the organization

• Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently

• Ability to protect and maintain confidentiality

 

Basic Qualifications:

• High School Diploma and minimum 4 years administrative support experience

• Strong written and verbal communications skills

• Candidate must be a team player and possess good interpersonal skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Advanced proficiency in business and travel expense system (Concur or similar)

• Have ability to obtain and maintain security clearance

 

Preferred Qualifications:

• 7 years administrative support experience

• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through

• Demonstrates outstanding verbal, interpersonal and written communication skills

• Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

• Experience participating and hosting in-person and remote video teleconference meetings (such as MS Teams)

Salary Range: $45,800.00 - $76,300.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.