Duties

Duties described below are at the highest grade advertised. Duties assigned at lower grade levels will be of more limited scope, performed with less independence and limited complexity; duties will be commensurate with the grade of selected employee.
Monitor contractor performance to ensure deliverables meet required standards, contributing to enhanced service offerings and core functions of the office.
Administer critical mission contracts, ensuring alignment and integration with NASA’s strategic initiatives, the enterprise’s ongoing transformation, program objectives, service offerings and core-functions.
Employ knowledge of agency and federal government financial operations to co-manage budgets and resources effectively, aligning core functions and performance goals with fluctuating budget allocations to maximize financial resources.
Organize work priorities for alignment with enterprise projects and initiatives, determining resource requirements and strategic objectives. Evaluate processes/outcomes for improvement and impact on the enterprise for future strategic alignment.
Streamline business and administrative processes/workflows, including transformation efforts, workforce planning, strategic planning, employee recognition, organizational performance and reporting, resource allocation and HR operations.
Research, interpret, and apply government-wide laws, NASA policies, and procedures to ensure consistency and compliance applicable to daily operations and special projects.
Manage key enterprise projects and strategic initiatives, coordinating with stakeholders to align with NASA's strategic goals, ensuring timely and budget-compliant delivery in support of organizational transformation.
Design new methods and approaches where established procedures are inapplicable, ensuring enterprise adaptability and responsiveness to changing organizational needs.
Foster a culture of engagement, diversity, inclusiveness, excellence and innovation. Champion NASA's commitment to Diversity, Equity, Inclusion and Accessibility to create an environment that promotes a commitment to safety, integrity, and teamwork.

Requirements

Conditions of Employment

This position is open to U.S. citizens, nationals or those who owe allegiance to the U.S.
You must meet qualifications requirements by the closing date of this announcement.
This position may require a one-year probationary period.
Position subject to pre-employment background investigation or higher level clearance. Investigation/Clearance may differ and be required based on the duty location/Directorate/Division/Branch requirements.
Financial Disclosure, Drug Testing, Bargaining Unit and/or the Travel Requirements for this position may differ and be required based on the duty location/Directorate/Division/Branch requirements.

Qualifications

Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

To qualify for GS-12, you must have one year of directly related specialized experience equivalent to the GS-11 level:

Supporting projects through planning, execution, and tracking to achieve timely alignment with enterprise goals;
Monitoring contractor performance to ensure compliance with organizational standards and objectives;
Researching laws and policies to optimize business processes and improve operational efficiency.

To qualify for GS-13, you must have one year of directly related specialized experience equivalent to the GS-12 level:

Collaborating with stakeholders to ensure timely, budget-compliant delivery of key projects and initiatives;
Evaluating or overseeing contractor performance to verify that deliverables meet organizational standards and support service enhancements and core functions;
Interpreting and applying relevant laws and policies to ensure organizational processes are consistent with federal regulations and contribute to mission success.

Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job. NASA prohibits the use of artificial intelligence (AI) or AI-assisted tool in drafting application and assessment responses. Please visit https://www.nasa.gov/careers/how-to-apply/#Artificial-Intelligence to review NASA's guidance on the use of AI tools during the application process.

Education

This job does not have an education qualification requirement.

Additional information

Additional selections may be made for similar positions across NASA within the local commuting area(s) of the location(s) identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) within NASA. CTAP/ICTAP will be cleared for any additional selection from this announcement.

If you have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP), you must:
- Indicate your eligibility when applying for a position. The questionnaire asks you to identify your ICTAP/CTAP eligibility.
- Meet the minimum qualifications requirements for the position
- Submit proof that you meet the requirements for CTAP/ICTAP as indicated in 'Required Documents'

For additional information about CTAP/ICTAP eligibility, click here - https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/#ictap.

Depending on position assignment, position may or may not be in a bargaining unit. To learn more about bargaining units at NASA please click here NASA Unions (Bargaining Units) | NASA.

Benefits
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. Category rating and veterans' preference will not be considered in evaluating applicants. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet.

Veterans: Under the provisions of Direct Hire Authority, veterans' preference does not apply. However, applicants who are eligible for veterans' preference are encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). For more information please see: Veterans' Preference information on the FedsHireVets website.

You will be evaluated for this position based on how well you meet the qualifications and eligibility requirements listed in this vacancy announcement. To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.

You will be assessed on the following competencies:

Business Management
Contract Management
Customer Service
Planning and Evaluating
Policy Management
Technical Competence

NASA considers paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

NASA will not ask you to disclose criminal history record information during the application process or before we make a conditional/tentative offer of employment. If you apply for this position and are selected, NASA will conduct a suitability/security background investigation after you accept a tentative job offer. If you feel you are asked to disclose your criminal history before you accept a tentative offer and wish to file a complaint within 30 days, please contact: Agency-FCCJ@NASA.gov.

Administrative Specialist

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