LeoLabs

Executive Assistant

Washington, District Of Columbia, United States

Full Time

2 months ago

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Job description

The Opportunity 

Reporting directly to the CEO, the successful candidate will provide direct support to the CEO and the Executive Leadership Team by managing calendars, arranging travel, communicating effectively with key stakeholders, overseeing facility management, and collaborating with team members on essential administrative tasks. You bring strong organizational skills, a keen eye for detail, and exceptional prioritization and time-management capabilities. As a culture champion, you proactively look for ways to enhance team connections. Proficiency in Office 365 and Slack is essential. The ideal candidate is proactive, detail-oriented, and maintains discretion when handling confidential information. The successful candidate must be creative and enjoy working within a fast-paced, entrepreneurial environment. Further, the ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Discretion and the ability to handle confidential matters with aplomb are critical to success in this role. Experience in a startup environment is a plus.

Qualifications

· Bachelor’s degree required

· Over 5 years of relevant experience supporting C-level executives in a fast-paced setting

· Ability to communicate effectively, diplomatically and in a responsive manner

· Proactive and driven, with the ability to anticipate the needs of the Executive, the team, and the office facility

· Proficient in Outlook (email, calendar, drive, etc.) and skilled in Slack and Zoom

· Possesses a positive, go-getter attitude, thriving in a dynamic startup environment

· Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company

· Excellent attention to detail and strong organizational skills

· Outstanding written and verbal communication abilities

· Exercises sound judgment with a keen understanding of business urgency and priorities

· Comfortable working in a growing company environment

· Top Secret Clearance (T/S) preferred

Within 1 month, you’ll:

· Learn to work hand-in-hand with the Executive

· Gain an understanding about how your role fits into LeoLabs broader organization

· Build trust and relationships with our entire organization

· Proactively manage Executive calendar, and schedules across different time zones

· Plan and prepare information for meetings, presentations, interviews, etc. and ensure action items are done on time and complete

· Prepare and file leadership expense reports

Within 3 months, you’ll:

· Constant and effective communication with the Executive

· Be actively involved with other groups to help as needed i.e. HR, Legal, AP

· Help plan and lead culture building activities such as offsites and employee engagements

· Assist with other People Ops and Talent programming from supporting onboarding to scheduling interviews

· Identify processes that can be optimized and improve them

· Help manage the Executives' inbox and respond to emails

Within 6 months, you’ll:

· Manage Executives daily responsibilities and schedule

· Help the team in administrative tasks to accelerate team milestones and growth

· Help scope and tackle special projects assigned by our Executives

Within 12 months, you’ll:

· Grow into a business partner to the Executive

· Have created processes and standards for office management

(We do not work with outside staffing agencies)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

ITAR REQUIREMENTS

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be eligible to obtain the required authorizations from the U.S. Department of State. More information regarding ITAR can be found at DDTC’s website