Administrative Support Specialist

Job ID: 678286BR Date posted: Oct. 10, 2024 Program: FBM-D5LE-Mission Operations
Description:The coolest jobs on this planet… or any other… are with Lockheed Martin Space.

At the dawn of a new space age, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing people are on a mission to make a difference in the world and every day we use our outstanding skills and experiences to create, craft and build solutions to some of the worlds’ hardest engineering problems. Our culture supports employees to dream big, perform with excellence and create incredible products. We provide the resources, encouragement and focus and if you have the passion, we want to build a better tomorrow with you!

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What does this role look like?

For over 60 years, the Fleet Ballistic Missile (FBM) team has supported the Navy’s mission to provide affordable and credible strategic defense. We offer unique career opportunities and challenges on a program with a rich history and exciting future. We help keep this nation and our allies secure.

The FBM Program is experiencing significant growth and we need your expertise to deliver amazing new technologies to our customers while maintaining the technical requirements of the strategic deterrence.

FBM is a reliable program that has been a part of the United States for over 60 years with many years to come. As we enter the next phase of FBM there are large opportunities for growth and career development.

As a part of the FBM team, we can build, replenish, & modernize this crucial national asset with today’s tools & technology to benefit the world, the nation, our states, and our communities!

Learn about the Trident II D5 Fleet Ballistic Missile.

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The Fleet Ballistic Missile Program (FBM) is seeking an Administrative Support Specialist to join the mission in Silverdale, WA!

In this multi-faceted role you will:

• Maintain calendars, arrange meetings, arrange and handle multiple travel itineraries.
• Set up and facilitate meetings/off-sites/conferences.
• Work with executive external and internal management/customers, and collaborate with associated program managers and other staff.
• Using your initiative, discretion and tact, receive and handle email, telephone calls and other requests.
• Determine priorities of non-routine situations.
• Ensure all correspondences are accurate, complete and properly handled.
• Utilize personal computer and standard desktop software to access LM systems, compose correspondences, operate and set up SharePoint sites, spreadsheets and reports using Microsoft Office.
• Order office supplies and submit catering requests.
• Support protocol activities during customer visits, conferences and high-level executive meetings.
• Perform additional special assignments as required.
• Provide back-up to Executive Admin for Mission Area VP and PMT Members as needed.
• Coordinate and support on-site and virtual weekly/monthly business reviews and executive engagements.

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Please note that this position does NOT support teleworking; the preferred candidate will be located near our Lockheed Martin Space facility in Silverdale, WA, and will be expected to work in the office.
Basic Qualifications:
To be effective, you will need to possess these basic qualifications:

• Demonstrated advanced computer skills with respect to Microsoft Office Suite (Outlook, Word, Excel, and Power Point), SharePoint, and internet research skills.
• Experience with coordinating complex travel arrangements (including international travel, and miscellaneous travel forms), reconciliation of expense reports and credit card statements.
• Prior project management and/or project coordination experience sufficient and confirmed ability to work independently and execute projects with minimal supervision.
• You will need to be a US Citizen (no dual citizens), and be able to obtain and maintain a US DoD SECRET clearance, to support this government contract, as well as successfully pass a drug and background check, in order to meet eligibility requirements for access to classified information.

Please note:

No clearance is required to apply but an Interim clearance is needed prior to start.
Desired Skills:
To be effective, ideally, you should also have:

• 5+ years experience in the administrative field.
• Have experience in supporting executive-level management (Director level or above) and supporting multiple leaders.
• Excellent communication (writing, proofing, editing, drafting, formatting letters, documents, e-mails) and interpersonal skills.
• Work well with all levels of internal management and staff, as well as outside clients and vendors.
• Currently hold an active Secret Clearance.
• SharePoint Experience.
• Demonstrated experience with and understanding of handling confidential and sensitive information with the utmost discretion.
• Significant experience and familiarity with Company Travel Systems and Lockheed Martin policies and procedures.

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PLEASE NOTE-Other important information:

• By applying to this role, you are expressing interest in this position and could be considered for other career opportunities, within Lockheed Martin, where similar skills and requirements have been identified as a match.
• Should this match be identified you may be contacted for this and future openings.
• Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

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Benefits of Employment:

Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually.

Learn more about Lockheed Martin’s competitive and comprehensive benefits package here.

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To promote the sharing of ideas, Lockheed Martin champions an inclusive work environment that urges differences and big-picture thinking.

We are creating a better today and tomorrow by seamlessly aligning diversity and inclusion efforts with Lockheed Martin’s values and business strategy. We offer business resource groups such as Black Excellence Council for (BEC), The Women’s Impact Network (WIN), Professional Asian American Network (PAAN), Hispanic Organization for Leadership & Awareness (HOLA), Military/Veterans Network, PRIDE LGBT Professional Network, and more. We are also committed to enabling transitioning veterans to connect with their communities and find new purpose as they reintegrate into civilian life. By clicking on the links, you can find out more on how we proudly support Global Diversity and Hiring Our Heroes

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At Space we value your skills, training, and education. We believe that by applying the highest standards of business ethics and visionary thinking, everything is within our reach – and yours as a Lockheed Martin Space employee… join us to experience your future!
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Secret
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 9x80 every other Friday off
Pay Rate:
The annual base salary range for this position in California and New York (excluding most major metropolitan areas), Colorado, Hawaii, Maryland, Washington or Washington DC is $56,900 - $109,100. For states not referenced above, the salary range for this position will reflect the candidate’s final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.

As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
Experience Level: Hourly/Non-Exempt
Business Unit: SPACE
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First