Facilities Services Coordinator II

ABOUT FIREFLY AEROSPACE

As an end-to-end space transportation company, Firefly Aerospace is on a mission to enable our world to launch, land, and operate in space – anywhere, anytime. Our launch vehicles, lunar landers, and orbital vehicles provide government and commercial customers with full mission services from low Earth orbit to the surface of the Moon and beyond. Headquartered in north Austin, Texas, Firefly is looking for passionate, hardworking innovators to join our team and help fuel our successful trajectory into space.

SUMMARY

The Facilities Services Coordinator is the face of Firefly Aerospace at our Briggs location. We are looking for a friendly, energetic, highly organized individual to provide overall office support for our Briggs, TX. site. You will be responsible for supporting the Facilities organization with purchasing and vendor management, the managing and upkeep of our office supplies, supporting planned (and spontaneous) events, lunches, investor/visitor tours, and supporting the executive team at this location. This position requires close interaction with management, other employees, and external parties, therefore interpersonal skills must be a priority. The ideal candidate for this position is someone who can efficiently perform tasks in a group or individual setting, can perform in a fast-paced environment, and is an eloquent communicator.

RESPONSIBILITIES

• Schedule and manage service vendors to perform work, process NDA forms, assist in contract review and help connect vendors to their appropriate onsite contact.
• Assist with planning and coordinating onsite and offsite company events and lunches.
• Order and manage office supplies.
• Manage and maintain seating charts and assist in office space planning for the Briggs location.
• Take on small projects to assist the onsite executive leadership team.
• Be a resource to coworkers and visitors and help them with inquiries.
• Responsible for assisting in materials and parts sourcing, entering Purchase Requests and following up with Facilities personnel on delivery and closure of POs.
• Process expense reports for executive leadership team.
• Manage calendars for executive leadership team.
• Perform additional duties as required.

QUALIFICATIONS

Required

• Strong attention to detail and accuracy.
• Strong time management skills
• Works well in a fast-paced environment.
• A “no task is too big or small” attitude.
• Proactive, adaptable, and self-driven, with the ability to anticipate needs and find solutions to unforeseen complications.
• Professional level verbal and written communication skills.
• Ability to prioritize and handle multiple tasks while maintaining deadlines.
• Must be able to work both independently and as part of a team.
• Proficient in Microsoft Office products, including Word, Outlook, Excel, and MS Teams.
• Must be available Monday-Friday from 7AM to 3:30PM CST onsite and occasional overtime.

Desired

• 3-5 years of experience in an office administrative or similar support role.
• Event planning experience.
• Strong organizational skills.
• Passion for Aerospace.
• Comfortable in a startup and high growth environment.

Firefly offers outstanding benefits for our employees, including generous health, dental and vision plans with low plan deductibles, parental leave, educational reimbursement, short term disability, and flexible PTO options.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Firefly Aerospace, Inc. is an Equal Opportunity Employer; employment with Firefly is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.