Senior Administrative Assistant

Job ID: 677534BR Date posted: Oct. 02, 2024 Program: FBM-MSC-AVI
Description:The coolest jobs on this planet… or any other… are with Lockheed Martin Space

At the dawn of a new space age, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing men and women are on a mission to make a difference in the world and every day we use our unique skills and experiences to create, design and build solutions to some of the worlds’ hardest engineering problems. Our culture inspires employees to think big, perform with excellence and create incredible products. We provide the resources, inspiration and focus and if you have the passion and courage to dream big, we want to build a better tomorrow with you.

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What does this role look like?

Are you looking to use your administrative experience to take your career to the next level? Do you love being a go-to person in a collaborative team environment? Are you an enthusiastic self-starter who can take initiative? If you can multi-task and thrive in a busy office, this could be the opportunity for you.

For over 60 years, the Fleet Ballistic Missile (FBM) team has supported the Navy’s mission to provide affordable and credible strategic defense.

Join our Fleet Ballistic Missile (FBM) team in Titusville, Florida!

Learn about the Trident II D5 Fleet Ballistic Missile.

We are seeking a Senior Administrative Assistant to support the Director of FBM Avionics, Chief Mission Office Director, and Sr leaders for FBM Contracts, Mission Success, and Legal.

In this dynamic role you will perform diverse administrative duties, which by nature of the position involve high-level contacts with other Lockheed Martin executives, U.S. and foreign partner companies, and senior Government customers. Exposure to sensitive information will necessitate considerable use of discretion, judgment, tact, and diplomacy. Since assignments will change on a frequent basis, you will be able to utilize judgment and initiative to complete daily tasks, relying on knowledge in a variety of clerical, computer, and secretarial applications to complete those tasks. You will coordinate with other administrative assistants for coverage of shared responsibilities and projects and you may be asked to flex time to support executives as needed.

In this role, you will:

• Perform complex calendar scheduling to ensure efficiency and optimal use of the Directors' and respective staff’s time; manage the Directors' schedules to de-conflict and help prioritize meetings.
• Work effectively with internal and external staff assistants to schedule meetings and coordinate communication between Executives in a timely and efficient manner.
• Arrange air travel, hotels, and other transportation and travel needs for domestic and international travel.
• Prepare expense reports.
• Ensure the leadership team is equipped for meetings by preparing meeting materials in collaboration with the staff.
• Assist with other projects and duties as assigned, such as coordinating team or employee recognition events and
customer visits in support of executive priorities.
• Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests. Ensure all correspondence is accurate, complete and properly handled.
• Utilize Microsoft Office tools (Outlook, PowerPoint, Word,
Excel, Skype and SharePoint) to: compose correspondence, memos, reports, create spreadsheets and presentation charts; ensure finished documents are proofread.
• Pursue opportunities to change or lean-out
processes/approaches.

The general working hours for this role are 7am - 5pm, with after-hour support and limited domestic travel as required.
Basic Qualifications:
To be successful, you will need to possess these basic qualifications:

• Experience supporting executives preferred
• Experience booking travel
• Proficient in the full complement of Microsoft Office Suite (i.e., Outlook/Calendar Management, Excel, PowerPoint and Word)
• You will need to be a US Citizen (no dual citizens), and be able to obtain and maintain a US DoD SECRET clearance, to support this government contract, as well as successfully pass a drug and background check, in order to meet eligibility requirements for access to classified information.

Please note:

No clearance is required to apply or prior to start.
Desired Skills:
To be successful, ideally, you should also have:

• Strong Interpersonal Skills.
• Ability to critically think through situations.
• Microsoft Suite, Confluence, JIRA.
• Multi-task in a fast-paced team environment and work well under pressure.
• Possess effective relationship-building skills with peers, leadership and suppliers.
• You bring positivity and enthusiasm to every project you touch. In addition to the work, you love being part of a team and working collaboratively through the process.
• Proven exceptional strategic communication skills, both written, verbal, and presentation.

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PLEASE NOTE-Other important information:

• By applying to this role, you are expressing interest in this position and could be considered for other career opportunities, within Lockheed Martin, where similar skills and requirements have been identified as a match.
• Should this match be identified you may be contacted for this and future openings.
• Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

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Benefits of Employment:

Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually.

Learn more about Lockheed Martin’s competitive and comprehensive benefits package here.

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To promote the sharing of ideas, Lockheed Martin champions an inclusive work environment that urges differences and big-picture thinking.

We are creating a better today and tomorrow by seamlessly aligning diversity and inclusion efforts with Lockheed Martin’s values and business strategy. We offer business resource groups such as Black Excellence Council for (BEC), The Women’s Impact Network (WIN), Professional Asian American Network (PAAN), Hispanic Organization for Leadership & Awareness (HOLA), Military/Veterans Network, PRIDE LGBT Professional Network, and more. We are also committed to enabling transitioning veterans to connect with their communities and find new purpose as they reintegrate into civilian life. By clicking on the links, you can find out more on how we proudly support Global Diversity and Hiring Our Heroes

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At Space we value your skills, training, and education. We believe that by applying the highest standards of business ethics and visionary thinking, everything is within our reach – and yours as a Lockheed Martin Space employee… join us to experience your future!
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Secret
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 9x80 every other Friday off
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you’re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: SPACE
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First