Executive Team Assistant

 

Executive Team Assistant

ABOUT THE ROLE

Reporting to the CFO, the Executive Team Assistant (ETA) will provide glue between the Executive Team as well as connective tissue to support key internal and external Agile stakeholder relationships.  The overall goal of the ETA is to expand the bandwidth, efficiency, and effectiveness of the Executive Team so that their time is spent to maximum effect.  To be successful in this role, the ETA will need to be an exceptional self-starter with an instinct for proactivity while a natural communicator and team player that can build trust and preserve confidentiality.  This role will continuously evolve with organizational growth and success and, as the ETA and Agile team work together, it will take open communication to continue to refine the role and ensure the optimum responsibility set.

 

WHAT YOU’LL DO

 

Drive time management and organizational efficiency while supporting finance

• The ETA will keep the Executive Team moving forwards through effective organization by managing calendars to ensure meetings, appointments, and travel arrangements run smoothly. Everyone wants time with the team and the ETA will balance stakeholder needs to ensure requestors feel valued.
• The ETA will monitor, respond, organize, and escalate priority email messages (and other communication flows) when appropriate. Ghost write responses as appropriate and filter information to optimize time.
• The ETA will prioritize tasks and manage deadlines. The ETA will ensure the team has the time, resources, and materials needed to accomplish goals.
• The ETA will continuously seek opportunities for task delegation to reduce time spent on tasks that can be proxied and handed over.
• The ETA will support and coordinate Board Meetings and strategic planning activities to help overcome Executive Team bandwidth and colocation limitations.
• The ETA will Support the CFO and wider Finance team with administrative tasks such as data entry as well as processing check runs.

 

Problem solve and support relationships and partnerships

• The ETA will anticipate the needs of the management. Via proactive anticipation, providing solutions before problems arise. The most effective ETAs have a natural affinity to foresee landmines before they are visible and harder to avoid.
• The ETA will have their finger on the pulse by being engaged with all staff and departments. They will be able to play a crucial communications role keeping the management team fully informed. As appropriate, the ETA will being involved in a wide swath of meetings and correspondence to provide a holistic and unique awareness of activities (internal and external).
• The ETA will maintain and nourish key relationships. This will be managed such that key partners and stakeholders (both internal and external) are treated with care and respect and have an experience of direct and transparent communication.
• The ETA will support and sometimes lead strategic initiatives. The ETA will serve along side or in the place of the management team to move important strategic initiatives forward.
• The ETA will work with the CFO and CEO to prepare material for and the logistics of Board, investor, and advisor meetings. Work with the team to prepare Board and annual shareholder meeting packages and proxy statements.
• The ETA will facilitate teamwork and communication among the executive team and staff. The ETA will work closely with People Operations and Culture in this area supporting activities such as event planning, preparations and support.

 

WHAT WE’RE LOOKING FOR

 

An effective candidate for this ETA role will display the following core competencies:

 

• Strategic Thinking: Develops and implements strategies aligned with organizational goals, anticipates future trends and implications for the organization, proactively solves problems with long-term objectives in mind.
• Business Acumen and Judgment: Understands industry, market, and financial principles. Evaluates potential risks and opportunities, balancing short-term results with long-term objectives. Efficiently allocates resources to maximize impact and attain organizational
• Conflict Management: Proactively addresses and resolves conflicts constructively, uses negotiation and problem-solving skills for mutually beneficial solutions. Proven ability to navigate complex, confidential, and/or sensitive situations using discretion and fair
• Interpersonal Savvy: Builds effective relationships with colleagues, leadership, and stakeholders, communicates clearly, listens actively, and adapts communication Ability to communicate effectively and provide manager and employee feedback and coaching as necessary.
• Values and Ethics: Adheres to high standards of integrity and ethical Promotes honesty, transparency, and accountability.
• Peer Relationships: Collaborates effectively with peers and fosters a team-oriented environment. Shares knowledge and accepts feedback for team Brings a mindset of possibility and positivity to interactions with colleagues.
• Self-Knowledge: Exhibits self-awareness and seeks continuous Demonstrates resilience and adaptability.

 

Knowledge, Skills, Abilities

 

• Comfortable functioning, and ideally excelling, in a high-paced and at times stressful environment with consistently varying priorities.
• An ideal ETA will be a natural relationship builder, with empathy and experience able to quickly gain trust. This is a core ingredient of effective ‘ETA glue’.
• Excellent written and spoken communications skills.
• Excellent organizational skills and attention to detail.
• Confidentiality and trust are key to success in this role. The ETA will be a trusted confidant of the Agile management team handling sensitive information with the utmost discretion.
• Ability and comfort in traditional office software such as MS WORD, Powerpoint, Excel but also a natural curiosity to pick up skills with (new) Agile specific tools and systems.
• To effectively delegate tasks, an effective ETA will be comfortable with basic project management to ensure smooth handover and task conclusion. effective interfacing and gatekeeping for those looking to connect, documentation development.
• A passion for fostering clear and health company goals, mission, core Values, and culture: An exemplary ETA will foster, encourage, and execute these in every action and decision.

 

Education and Experience

 

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• Proven experience (at least 5 years) in similar ETA roles. Ideally the candidate will have had specific experience in a high-growth small business environment.
• Experience supporting activities at the Board level are a bonus as are experience supporting due diligence activities.
• Proven experience in accounting/bookkeeping role.
• Must be detailed oriented and have worked with an ERP system.
• Must have strong problem-solving skills and able to work independently.
• An interest in working the space industry will be viewed favourably during the selection process.

 

EMPLOYMENT TYPE: Exempt

 

SALARY: $80,000-$105,000

 

WORK SCHEDULE: Full-Time

 

LOCATION: Durango, CO Preferred. Colorado resident required.

 

APPLICATION CLOSE DATE:  October 3, 2024. 

 

WORK ENVIRONMENT

 

We believe we can listen better, learn more, and act faster when we are able to build strong relationships in the same physical space. With this in mind, we do our work together in person. We value in-person interactions. Our office is not remote; we are open to occasional hybrid working situations, but we default to in-office and we have weekly in-person meetings.

 

We offer a comprehensive benefits package including 100% paid medical, dental, and vision plan, 401(k) plan with matching, flexible time off policy.

 

Reasonable Accommodation

At AGILE, our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the facility. If you need a reasonable accommodation during the application or the recruiting process, please submit a request to hr@agilespaceindustries.com.

 

The salary ranges provided in this job posting are indicative and may be adjusted for individual candidates commensurate with experience or technical capabilities.  In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee's salary history will not be used in compensation decisions.

AGILE is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

• Please note that if the position is covered by federal international trade regulations, it is a requirement of the position that the individual be eligible to obtain any required authorizations from the U.S. Department of State or U.S. Department of Commerce.