Virgin Galactic

Executive Assistant

Tustin, California, United States

$68-98k

Full Time

3 months ago

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Job description

Virging Galactic is looking for an Executive Assistant to join our Communications & Govt Affairs team. The core responsibilities of the role include the following, although are not limited to:

Supporting 2-3 executives
Organize internal and external meetings and conferences of different types, which may include
- Setting the agenda
- Daily meeting schedules
- Secure site and meeting details
- Obtaining security clearance for visitors
- Event planning onsite and offsite

Support travel and expense reports, purchase requests and other administrative duties.
- National and International travel will be required for the role
- Assist with offsite conferences and company events
Manage and maintain identified executives' schedule as well as calendar.
- Attend meetings, as directed, take meeting notes and distribute action items
- Build out working tasks lists
Respect and maintain confidentiality in discussing organizational matters.
Strong teaming and collaboration skills that foster office unity and collaboration
Perform general clerical duties to include, but not limited to copying, faxing, mailing and filing.
- Teams channels and filing for contracts, Flight documentation and intenal information
Assists in other duties as needed and directed.

Required Skills and Experience

Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook Oracle ERP and OneNote.
Experience supporting 2 - 3 executives
Capable of handling effectively a diverse set of daily work priorities to coordinate with multiple resources and multi-task in a fast paced environment that may often have competing priorities with minimal assistance.
Strong communication skills both verbally and written with the ability to articulate requirements/actions/needs in a professional tone and attitude; exchange information to facilitate positive and efficient work processes and results (including written correspondence).
Ability to build strong business relationships with other functional areas to best support mutual objectives.
Strong problem-solving skills and ability to analyze work flow/processes in order to provide excellent service to internal and external customers.
Excellent organizational skills, ability to multi-task and interact with staff at varying levels of experience.

The annual U.S. base salary range for this full-time position is $67,500.00–$97,950.00. The base pay actually offered will vary depending on job-related knowledge, skills, location, and experience and take into account internal equity. Other forms of pay (e.g., bonus or long term incentive) may be provided as part of the compensation package, in addition to a full range of medical, financial, and other benefits, dependent on the position offered. For more information regarding Virgin Galactic benefits, please visit https://vgcareers.virgingalactic.com/global/en/benefits

Who We Are

Virgin Galactic is transforming humanity’s relationship with space. By making it more open and accessible, we are connecting the world to the love, wonder and awe inspired by space travel, helping to create new opportunities for the benefit of life on Earth. Whether it’s supporting cutting-edge research missions for scientists and students, or offering life-changing experiences for the adventurers among us, Virgin Galactic is THE spaceline for Earth. Such an audacious vision requires a team as driven as they are curious - one capable of redefining the boundaries of what’s possible.

Export Requirements
To conform to U.S. Government export regulations, applicant must be a U.S. Person (either a U.S. citizen, a lawful permanent resident or a protected individual as defined 8 U.S.C. 1324b(a)(3) or be able to obtain the required authorization from either the U.S. Department of State or the U.S. Department of Commerce. The applicant must also not be included in the list of Specifically Designated Nationals and Blocked Persons maintained by the Office of Foreign Assets Control. See list here.

EEO Statement
Virgin Galactic is an Equal Opportunity Employer; employment with Virgin Galactic is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, gender identity, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental or physical disability or any other legally protected status.

DRUG FREE WORKPLACE
Virgin Galactic is committed to a Drug Free Workplace. All applicants post offer and active teammates are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. This can include pre-employment, random, reasonable suspicion, and accident related drug and alcohol testing.

PHOENIX EMPLOYMENT REQUIREMENTS
For individuals seeking employment at our Phoenix Mesa Gateway Airport facility, employment is contingent upon you obtaining and maintaining a TSA authorized security badge. This includes initial and annual mandatory background checks that are governed by TSA, and conducted by the Phoenix Mesa Gateway Airport badging office.