Executive Assistant & Office Manager

Maxar Intelligence is a provider of secure, precise, geospatial intelligence. We deliver disruptive value to government and commercial customers to help them monitor, understand, and navigate our changing planet. Our unique approach combines decades of deep mission understanding and a proven commercial and defence foundation to deploy solutions and deliver insights with unrivalled speed, scale, and cost effectiveness.

Reporting to the GM, this motivated and detail-oriented Executive Assistant & Office Manager is responsible for supporting the General Manager based in the international headquarters in London, as well as his leadership team. Additionally, this person will liaise with the corporate head office in Westminster, Colorado and manage the London office operations and any other duties as required. This role is expected to operate in a hybrid fashion, working a minimum of 3 days per week from the London office.

Key Responsibilities:

• Administrative Support:
  • Provide primary administrative support to the General Manager, International Government
  • Provide additional support to the broader International Government leadership team
  • Support communication between stakeholders, executives, and their wider teams
  • Manage the scheduling of agendas, mail, emails, calls, travel arrangements, and expenses
  • Provide administrative support in meetings, providing documents, and taking notes
  • Produce monthly executive reports, letters, presentations, and graphical information
  • Performing data entry roles, including updating records and databases
  • Support the planning and logistics of team and customer offsites
  • Submit and manage POs as needed
  • Additional projects as required
• Office Operations:
  • Oversee the general management of the office to ensure operational efficiency, including handling vendor contracts and relationships, and overseeing office functions and services
  • Be first line of IT support between Head Office and UK Office including:
    • Administering computers / corporate software systems
    • Deploying and enforcing security policies and procedures
  • Implement and maintain effective communication channels within the office
  • Execute on tactical planning activities, as directed
  • Assisting with onboarding and offboarding of staff / contractors
  • Organise team events, welcome guests and customers by greeting them, in person or via phone, answering or directing inquiries
  • Administrate UK/EU government frameworks, portals, and call-off contracts on behalf of Sales team

Skills & Competencies:

• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to multitask and prioritize effectively in a fast-paced environment
• High level of professionalism and confidentiality
• Strong problem-solving skills and attention to detail
• Ability to adapt to changing priorities and manage multiple tasks simultaneously
• Proactive approach to problem-solving and task management
• Ability to work collaboratively with colleagues at all levels of the organization
• Willingness to work across regions and time zones, as needed

Maxar employees must follow all applicable Maxar policies and COVID-19 requirements as well as those of Maxar customers and third parties. Individual job requirements may vary, and Maxar reserves the right to modify its policies and requirements as it deems appropriate in accordance with applicable law.

Maxar Technologies values diversity in the workplace and is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.