Staff Assistant II (TS/SCI)

Job Details

New ideas are all around us, but only a few will change the world. That’s our focus at JPL. We ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you’re driven to discover, create, and inspire something that lasts a lifetime and beyond, you’re ready for JPL.

Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.

Provide administrative support to the Lotus Program Manager, Deputy, leads and team members. Deliver excellent customer service while handling calendars, deconflicting and scheduling meetings. Handle all aspects of travel, timely and accurately. Assist with presentations, action-items and other project documents. Demonstrate initiative and follow-through when interacting with all levels of personnel internal and external. Assist in maintaining the NPO classified infrastructure and facilities.

Responsibilities:

This Staff Assistant II will report to National Partnerships Office, Business Manager and be a member of the Business Administration Team in the Astronomy & Physics Directorate. Our office is responsible for all classified work and buildings at JPL.

Tasks include but not limited to:

• Person most knowledgeable of project activities

• Coordinate classified/unclassified meetings for multiple managers/leads/team members using MS Outlook

• Project contact point for travel reservations, expenses and audits

• Ensure conflict-free conference room schedules

• Ownership of facility functions and appearance

• Assisting with internal moves

• Frequent escorting of uncleared technicians

• Initiating, tracking and ensuring resolution of bldg. facilities issues

• Coordinate sponsor visits, presentations and logistics

• Track and ensure certs are passed to visiting organizations for visitors and sponsors

• Lead Confluence page shared by JPL program and sponsor

• Build and maintain classified file structure for program documents

• Provide quality check for all P/MMR material

• Build and maintain spreadsheets/workbooks and other tools to supervise partnership processes and products

• Ability to grasp concepts, needs and turn into action

• Work as extension of DPM

• Create templates and assemble classified technical presentations

Qualifications:

• Position typically requires a High School diploma with 6 years of related experience or Associates degree with 1 year of related experience.

• Experience with MS Office, Outlook, Confluence, JIRA, Concur, Wiki pages.

• Validated successful experience as a Staff Assistant for active projects in classified environment

• Subject matter expert on travel, reservations, expenses and audits

• Proven success working within JPL Facilities and their subcontractors

• Proven track record using Facility systems

• Demonstrated ability to communicate at all levels within JPL and non-NASA sponsors

• Proven experience seamlessly coordinating interagency meetings

• Understands, works within, and can troubleshoot non-NASA agency processes

• Demonstrated initiative and ability to anticipate needs management team

• Proficient with handling appropriately, local security industrial security procedures

• Attention to detail; willingness to follow-up

• Demonstrated ability to plan, prioritize, multi-task and complete assignments on time and with minimal direction

• Self-starter with the ability to work independently and in a team environment.

• Ability to use tact and discretion

• Strong professional characteristics: responsible, hardworking, individual who takes initiative and ownership of work

• Respectfully asks for clarification or questions processes

• Experience providing administrative support in a fast-pace critical classified environment

• Able to maintain perseverance and composure in a complex work environment that includes interruptions and changing priorities

• Able to lift 15 pounds without assistance

• Must have an active Top Secret (TS) clearance based upon Single Scope Background Investigation (SSBI) within a 5 year scope and must be approved for Sensitive Compartmented Information (SCI) accesses.

JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more. Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together. For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee’s start date.

For further benefits information click Benefits and Perks

The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate’s job related skills, experience, knowledge, and relevant education/training. Hiring range for this job may be adjusted based on primary work location outside of Pasadena, California. This adjusted range will be provided to candidates by the Recruiter when applicable.

The typical full time equivalent annual hiring range for this job in Pasadena, California.

$61,672 - $77,064

JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status or any other characteristic or condition protected by Federal, state or local law.

In addition, JPL is a VEVRAA Federal Contractor.

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The Jet Propulsion Laboratory is a federal facility. Due to rules imposed by NASA, JPL will not accept applications from citizens of designated countries or those born in a designated country unless they are U.S. Citizens, Legal Permanent Residents of the U.S or have other protected status under 8 U.S.C. 1324b(a)(3). The Designated Countries List is available here.