Administrative Assistant 4 - (Alice Springs AU)

US CITIZENSHIP REQUIRED FOR THIS POSITION: Yes

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Polygraph

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Strategic Space Systems Division (SSSD) is an industry-leading provider for launch systems capabilities serving national security, military, civil and commercial customers. We are built on a heritage of providing innovative, affordable and reliable aerospace and defense products that our customers rely on to achieve mission success. Join the Space revolution and make the impossible, possible.

Northrop Grumman Strategic Space Systems is seeking an Administrative Assistant Level 4 to join our team of qualified, diverse individuals.  The position will be located in Alice Springs, Australia.

In this role, the selected candidates will be highly motivated, collaborative, detail orientated, assertive as necessary, and friendly in the performance of the Administrative Assistant role.   

This role requires a two (2) year commitment and the ability to successfully pass a physical and psychological exam. A comprehensive overseas compensation package is offered with this position including relocation assistance.

The selected candidates must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels; demonstrating tact, diplomacy, discretion and judgment when conveying and gathering and sharing relevant information.

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation.

The selected candidates will be responsible for, but not limited to the following:

- Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.

- Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail.

- Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders.  Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.

- Makes domestic and international travel arrangements and prepares expense reports.

- Assists in event planning and activities of major organization initiatives and reviews.  Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.

- Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

The selected individuals will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.

Basic Qualifications:

• Minimum High School Diploma/GED plus 6 years of administrative experience.

• Proficiency with Microsoft Outlook the ability to manage multiple calendars and Microsoft Office Excel, Word, PowerPoint the ability to create, manipulate professional deliverables.

• Demonstrated ability using travel and expense reporting programs and tools.

• Ability to obtain a DoD Top Secret clearance, SCI access and counterintelligence polygraph examination prior to start date

Preferred Qualifications:

• Associates degree

• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP

• Experience in reviewing and editing written material for correct spelling and grammar

• Experience working at secured classification levels and history of compliance to security requirements on computer systems of different classifications.

• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel

• Active Top Secret/SCI or DoD Top Secret with an SSBI and counterintelligence polygraph examination in the last five years

Salary Range: $58,000.00 - $96,600.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.