ADMINISTRATIVE SPEC III

The Systems Engineering Division (SED) provides unmatched experience in systems engineering to the U.S. government and to numerous public and private agencies, universities, nonprofit organizations, consortia, and commercial companies involved in the advanced application of space technology. From systems architecture development to system analysis and optimization, astrodynamics, orbital debris, navigation, failure analysis, mission assurance, cost and schedule assessment, and economic market analysis, SED exploits an incredibly broad array of engineering and business disciplines against a diverse and dynamic portfolio of programs and national challenges. 

We are seeking an experienced Administrative Assistant (Admin Specialist III) who will provide strategic support to two Principal Directors and their organization teams. As one of the focal points for the organization, the individual provides collaborative administrative support to ensure effective and efficient operations. This person anticipates needs; resolves problems quickly; manages/executes processes and procedures; and works closely with leaders and colleagues to ensure the organization runs smoothly and meets internal/external deadlines.

Work Model: This position requires a minimum four days on-site work in Chantilly, VA with the potential for one day telework.

What You’ll Be Doing

• Execute support as part of a team of administrative specialists in the organization
• Anticipate the needs of organization leaders and act as a partner to those leaders understanding the broader context and objectives to influence activities performed in execution of the role
• Complete high volume and strategic multi-calendar support
• Internal and external meeting coordination, support, and execution
• Arrange travel, logistics, and expense reporting for organization leadership
• Coordinate employee support (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)
• Support special projects, track actions items, and track deliverables
• Engage in organization activities and decisions, with follow-up communications and coordination
• Improve and ensure effective processes/systems that provide superior organization, efficiency, and industry-leading best practices
• Lead by training and mentoring other administrative specialists and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values

What You Need to be Successful - Admin Specialist III

Minimum Requirements:

• High School Diploma, GED, or equivalent
• Strong administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading
• A minimum of 6 years of related administrative experience
• Strong technological fluency across a wide range of tools and platforms such as Microsoft Office 365 applications and meeting tools such as Teams and Zoom
• Strong communication and interpersonal skills: leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, business acumen, and decision making across all levels of the organization
• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
• Ability to work independently and cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction
• This position requires the ability to obtain a TS/SSBI/SCI security clearance and polygraph, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

How You Can Stand Out

It would be impressive if you have one or more of these:

• A current TS/SCI security clearance would be impressive.
• Experience with classified data handling and personnel security processes
• Familiarity with business technology packages such as Concur, Tableau

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change   
• Engage with Impact   
• Foster Innovation   
• Deliver Results  

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type.  A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at ieo.mailbox@aero.org. You can also review Know Your Rights: Workplace Discrimination is Illegal, as well as the Pay Transparency Policy Statement.