Space Management Specialist

The Space Telescope Science Institute (STScI) is a multi-mission science and flight operations center for NASA’s flagship observatories on the Johns Hopkins University Homewood campus in Baltimore, Maryland, with 800+ employees. Learn more about our missions

This position can support hybrid work, and does require working onsite as needed. Candidates must reside in or be willing to relocate to our local market. (MD, DE, VA, PA, DC & WV).

STScI is hiring a Space Management Specialist to support the Housing Manager in the organization’s office of space management in its buildings in Baltimore, MD.  Working under the supervision of the Housing Manager, the Specialist will support day-to-day housing operations objectives by using quantitative and qualitative methods and techniques to analyze office space and furniture configuration needs to fulfill the administrative space requirements for the Institute. Performs multiple and varying assignments under the limited direction of the Housing Manager. These assignments involve tracking and analyzing space requirements for individual organizational units. This work affects the efficiency of the STScI operations and employees.

The responsibilities of the Space Management Specialist include: 

• Understanding the space requirements and processes of the organization to support planning for and developing office space needs in line with the Institute’s strategic objectives. Provides guidance to Administrators and Managers in the day-to-day operations for space management and in the application of policies.
• Working with Administrators and Management to plan for new and departing employees and the associated office space needs. Utilize organizational planning data for new hire information and departures weekly.
• Responsible for assigning, coordinating and scheduling all moves, individual and group. Ability to work with the housing team, which may include internal facilities staff, administrative staff, IT professionals and external vendors, to efficiently and effectively move large number of staff to new locations, as well as internal moves at the current facility.
• Collaboration with departmental staff to carryout procedures for maintenance of space inventory and floorplans. Audit/Survey floorplans for errors and inaccuracy on a weekly basis. Become knowledgeable of the physical space at the Institute through periodic floor audits.
• As an individual contributor on small complex projects, the Specialist analyzes and identifies space allocations to ensure that space requirements comply with policy and procedures. Recommends space allocations and options.
• Maintain strong customer service relationships between housing team and members of the organizational management team.
• Perform research and analysis, and prepare related reports and presentations, as required. Reporting tools and resources used in this role include:
  • STARS
  • Box
  • Excel spreadsheets
  • MS Office
  • PowerPoint
  • Service Now
  • Tableau

KNOWLEDGE, SKILLS & ABILITIES:

We are looking for candidates with a minimum of 5 years of experience in the management of business operations, preferably in a scientific or technical environment involving government contracts. You have excellent negotiation skills, the ability to organize, plan, and resolve issues, and are detail oriented. Excellent customer service skills and the ability to instill, monitor, and continually improve these skills in a team work environment are essential.  Excellent verbal and written communications skills.  Ability to establish and maintain cooperative and effective working relationships both internally and externally.

EDUCATION: Bachelor's Degree in Business Management, Business Administration, Project Management, or related field.   Substitution of additional relevant education or experience for stated qualifications may be considered.

The position level and salary are commensurate with education, skills and experience.

 Our excellent benefits include:

• Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day
• 12 days sick leave, 24 days’ vacation, and 10 paid holidays
• Comprehensive medical/dental/vision/prescription plans, and more!

TO APPLY: Please upload a resume, cover letter and online application. Applications received by July 31, 2024 will receive full consideration. Applications received after this date will be considered until the position is filled.

Link to apply: https://recruiting2.ultipro.com/SPA1004AURA/JobBoard/93330e50-7b3a-4ba8-94f2-6f32360aa4e1/Opportunity/OpportunityDetail?opportunityId=224e7d95-fc45-4169-92f1-a76444272a70

STScI offers a flexible and welcoming workspace for all. STScI embraces the diversity of our staff as a strategic priority in creating a first-rate community. We strongly encourage women, ethnic minorities, veterans, and disabled individuals to apply for these opportunities. Veterans, disabled individuals, or wounded warriors needing assistance with the employment process can contact us at careers@stsci.edu EOE/AA/M/F/D/V.

As a leader in the astronomical community, AURA is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the workforce www.aura-astronomy.org/diversity.asp

As a recipient of U.S. Government funding, AURA is considered a government contractor subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA and all of the centers do not discriminate based on race, sex, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below, as well as the requests for self-identification, are required under these regulations. We encourage your participation in meeting these federal reporting requirements for protection and assisting us in our record-keeping and reporting. Your responses are kept strictly confidential.