Office Manager / Goods In

Working for Open Cosmos

Aim high, go beyond!

At Open Cosmos we are solving the world’s biggest challenges from space, providing businesses, governments and researchers access to more readily available information than ever before - ready for the challenge? Then read on… 

Working in the People Team

The People team is at the heart of making sure all of our employees have a fantastic employee experience and that Open Cosmos remains a Great Place to Work!

We provide support to the business through the whole employee life cycle focusing on keeping the OC team highly engaged and attracting high calibre people to our open roles.

What will you be doing?

This is a very active role where no 2 days are the same!

You will be an integral part of the business, making sure our 4 offices run productively, safely and smoothly, becoming  the “go to” contact and being responsible for their maintenance and improvement. This will include keeping our insurances up to date, coordinating and monitoring first aid and fire warden training, potential office relocation and supporting team days and activities to keep our Open Cosmonauts motivated!

The main responsibilities would be:

• Supervise and support all administrative functions in the office to ensure smooth operations and maximum efficiency.
• Manage the inventory of office supplies and place orders as needed (including goods in and out).
• Oversee visitor management, reviewing visitor and meeting bookings, arranging necessary facilities, signing in visitors, and providing a warm welcome upon their arrival.
• Assist in office layout planning, relocations, and the management and maintenance of IT infrastructure.
• Manage office capacities in accordance with company projections.
• Ensure the office’s visual identity is consistent with corporate standards.
• Oversee daily safety management, implementing measures for fire safety, first aid, building security, and health and environmental risks, in coordination with the Health and Safety team.
• Provide new employees with lanyards and security passes, including taking photographs and printing passes using the available hardware and software.
• Support company events and catering needs.
• Coordinate with the facility management company to arrange maintenance, building, and repair work.

What you need to be successful:

• An efficient multi-tasker with the ability to simultaneously handle various tasks at any one time.

• Capable of communicating and operating within an international business/ environment, as you will be regularly communicating with a diverse stakeholder group in the UK, Spain, Portugal and Greece.
• You’ll have a keen eye for detail, ensuring communications and documents for senior management and the board are clear and concise.
• You'll have strong applied knowledge of health & safety ensuring we stay compliant. NEBOSHH certifications would be a big advantage but not essential!
• You’ll need to be comfortable working in Word, Excel and PowerPoint - even better if you’re familiar with G-Suite.

** When applying, please submit your CV in English.**