Accounts Payable Specialist

About Space Perspective

Space Perspective is the world’s first and only carbon-neutral spaceflight experience company on a mission to make transformative space travel accessible to more people than ever before. Its Spaceship Neptune, which comprises a pressurized capsule propelled by a giant SpaceBalloon™, offers a safe and accessible six-hour journey to the edge of space. Those who fly with Space Perspective, which is being regulated by the FAA and follows guidelines established by NASA and the U.S. Coast Guard, enjoy unprecedented views of our planet through the largest windows ever flown to space, a world-class meal and cocktail service, Wi-Fi, and lavatory – all from the world’s first Space Lounge. Based on Florida’s Space Coast, Space Perspective was co-founded by entrepreneurs Jane Poynter and Taber MacCallum, who met as original crew members in Biosphere 2 and previously founded World View and Paragon Space Development Corporation. Space Perspective’s team more broadly has been instrumental in the development of every U.S. human spacecraft for the past 40 years.

Accounts Payable Specialist 

Position Overview

We are seeking an organized, detail-oriented Accounts Payable Specialist to join our finance team. The ideal candidate will have expertise in managing and processing invoices, ensuring timely payments, and maintaining accurate records. Familiarity with Bill.com and QuickBooks is essential to streamline and enhance our current processes.  

Role and Responsibilities:

• Review and verify invoices for appropriate documentation and approval before payment. 
• Process invoices and payments via Bill.com and ensure accurate data entry into QuickBooks. 
• Reconcile accounts payable transactions and prepare analysis of accounts. 
• Monitor accounts to ensure timely payments and address any discrepancies or queries. 
• Maintain vendor files, including setting up new vendors in the system and updating information as necessary. 
• Prepare and perform check runs, electronic transfers, and ACH payments.
• Process employee expense reports and reimbursements. 
• Produce monthly and ad-hoc accounts payable reports. 
• Collaborate with other departments to resolve purchase order, contract, invoice, or payment discrepancies. 
• Ensure adherence to internal controls, policies, and procedures. 
• Assist with month-end closing activities. 
• Stay updated on the latest functionalities and best practices related to Bill.com and QuickBooks. 
• Provide support during audits related to accounts payable.

 Basic Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field. 
• Proficiency in Bill.com and QuickBooks.

Preferred Qualifications:

• Strong organizational and multitasking skills with a keen attention to detail. 
• Excellent written and verbal communication skills. 
• Ability to work independently and collaboratively in a team environment. 
• Proficiency in Microsoft Office suite, particularly Excel.

Space Perspective is an Equal Opportunity Employer; employment with Space Perspective is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.