Administrative Assistant

Position Overview (Summary/Objective):

We are seeking an experienced professional to provide on-site administrative and project support to the organization with a primary focus on support to the Sr. Vice President of the business unit and his staff.  Responsibilities will be varied and will provide an opportunity for interaction with employees across the entire business unit.   

 

Responsibilities:

• Coordinate customer meetings to include booking conference rooms, initiating visitor badge entry requirements and managing catering arrangements,
• Manage logistics for employee meetings to include meeting notices, AV and/or facilities support, attendance and catering.
• Schedule travel arrangements for the team, including expense report preparation and submittal.
• Procurement related duties to including ordering and stocking department office supplies, assisting in the procurement of other needed materials, reviewing workflows and expediting approval.
• Support the preparation of power point presentations for all-employee meetings as well as other department and functional meetings.
• Track budgets and provide updates.
• Help to monitor program status and drawing releases.
• Other duties as assigned across the site.

 

Basic Qualifications:

• 10+ years of work experience, to include a minimum of 5 in a corporate administrative assistant capacity.
• Excellent knowledge of all Microsoft office tools (Outlook, Power Point, Excel, Word)
• Excellent verbal and written communication skills with the ability to draft and edit communications and presentations to ensure clarity, grammatical correctness, and in the case of presentation, visual effectiveness.
• Ability and willingness to work on site 5 days/week (flexibility to work from home is available on occasion to support work/life needs).
• Ability and willingness to work more than 40 hours/week on occasion.
• Strong collaboration skills with the willingness to support other areas of the company as needs arise and get involved in site-wide initiatives in support of our employees.
• Ability to obtain and maintain a US government security clearance.

 

Location:

The position is located onsite at our facility in Danbury, CT. Located in beautiful Fairfield County, Danbury offers a diverse economy, wonderful parks, cultural attractions, an impressive mix of private and public educational institutions and a vibrant arts scene. Our facility is nestled among a remarkable selection of communities to call home all with varying price points to fit many different budgets. We’re close to New York City, Boston, and other major cities – great for day trips and weekend getaways. Our lovely seasons along with award-winning institutions, colleges, cultural events, and a genuine sense of community brings a diverse population to the beautiful state of Connecticut!

 

What We Offer:

• Comprehensive medical/vision/dental insurance packages
• Company contributions to qualified HSA accounts
• 401k retirement plan with industry leading company contributions
• 3 weeks of vacation accrual per year plus time off for sick leave and unscheduled life events
• 13 paid holidays
• Continuing education benefit up to $25k/year for approved programs
• Annual bonus program based on company and employee performance
• Company paid life insurance, AD&D, Short-Term and Long-Term disability insurance
• 4 weeks paid Parental Leave
• Employee assistance program (EAP)

 

EHS/Environmental Requirements:

This job operates in a professional office environment. While performing the duties of this job, the employee routinely is required to use hands to keyboard, communicate, listen to, and interpret instructions and remain stationary for extended periods of the time. This would require the ability to move around the campus and occasionally move/lift items weighing up to 25 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Applicants are invited to apply for a reasonable accommodation to perform the essential duties of the job. To apply, send a request to staffing@arka.org or contact 203-797-5000 and press 2 for Human Resources.

 

ITC & Security Clearance Requirements:

Due to contract requirements, US citizenship is required. Additionally, if you are a dual citizen (a citizen of the US and another country), the Company must obtain approval for you to have access to the information required for this position. You will not be able to begin employment until such approval is obtained and this may take several months.

This position requires the ability to obtain and maintain a US Government Security Clearance. The form contained in this link will provide insight into the information the government requests as part of the clearance process. https://www.opm.gov/forms/pdf_fill/sf86.pdf.

No visa sponsorship is available for this position.

 

Employment with any of the ARKA Group companies in the US is contingent upon satisfactory completion of several pre-employment requirements to include a credit check, background check and drug screen.

ARKA Group L.P. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.