General Administration Assistant

Who we are and what we do 

 

We're developing a new set of unique Space Situational Awareness (SSA) analytical tools that will exploit our data to help space operators do their missions more safely and efficiently.

 

NorthStar Earth & Space uses optical telescope data as the building blocks to create information services tailored to the needs and requirements of clients from both government and industry.  

 

NorthStar’s extensive development portfolio includes orbit dynamics and machine learning algorithms for a variety of applications for space domain awareness and space traffic management. With headquarters in Montreal, Canada, European headquarters in Luxembourg and a wholly owned subsidiary in McLean, Virginia, the company is solving the ever-increasing threat of space collisions and empowering humanity to preserve our planet.

 

To support the growth of our Luxembourg office, we are looking for a General Administration Assistant who will contribute to the operations and administration of the Luxembourg subsidiary. 

 

Who you'll work with 

 

Reporting to the Finance and Administrative Director in Luxembourg, you will also have the opportunity to work on a day-to-day basis with a multidisciplinary team composed of General manager, software developers, orbit dynamic specialists, product manager as well as business analyst.

 

What you will do 

 

On a day-to-day basis, your role will be to support the Director in relation to the accounting, administration and office operations activities of the Company, ensuring efficiency and compliance in addition to maintaining harmonious relations within the team.

 

We are counting on you to:  

 

• Assist with basic accounting tasks such as data entry, receivables/payables accounts, bookkeeping and expense tracking
• Reconcile bank statements and assist with month-end closing procedures
• Assist in the payroll processing 
• Support for the onboarding of newly hired employees
• Coordinate office supplies and equipment maintenance
• Prepare documents, reports, and presentations as needed
• Assist with scheduling appointments, meetings, and travel arrangements for staff
• Assist with special projects and events as assigned
• Provide support to other team members as necessary

 

What you bring to the table 

 

• A degree in accounting, administration or equivalent
• Minimum 1 to 2 years of experience in a similar role
• Excellent proficiency in spoken and written French and English
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Basic understanding of accounting principles and practices
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Ability to work independently and as part of a team
• Attention to detail and accuracy in work
• Ability to thrive in a fast-paced and multidisciplinary environment, managing multiple tasks simultaneously

What you can expect 

 

• Mentoring from our Finance and Administrative Director can help you get started in your career, teaching you the skills you need to succeed.
• Contribute to a company whose mission is to protect our planet and Space
• You will work with a highly collaborative team of world-class experts in different domains. This will provide you with better awareness of challenges in Space and on Earth and their impact on our environment.
• A competitive salary
• Flexible working hours (Full-Time or Part-Time)
• An office located within walking distance of the historic city center and the main railway station

 

How to apply? 

 

To apply, click on the “Apply for This Job” button to share your resume and cover letter (in English or French). 

NorthStar is committed to creating and fostering a safe and inclusive work environment where our employees feel valued and heard. We strongly encourage applications from candidates from different backgrounds who can bring greater diversity to the way we think, including racialized and Indigenous persons, persons with disabilities and persons of all ages, backgrounds, sexual orientations, gender identities and gender expressions. 

 

To access NorthStar's Data Privacy Policy for Applicants, click here.