AP Specialist

Job Expired

Long Beach, California, United States

$54-75k

Full Time

15 days ago

Job description

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations, allowing long-term stays in space without the adverse effects of zero-gravity. Our initial crewed space habitat will be Haven-1, scheduled to be the world’s first commercial space station when it launches into low earth orbit in August 2025. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.

Vast is looking for a(n) AP Specialist, reporting to the AP Manager, to support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.

This will be a full-time, non-exempt position located in our Long Beach location.

Responsibilities:

Process high-volume of vendor invoices 250/month
Match invoices to purchase orders and receipts and the resolution of any discrepancies
Ensure all invoices have proper backup, coding, and approvals before processing
Assist with vendor payments, travel and expense reimbursements, corporate credit card reconciliations, and international payments
Respond to external vendors and internal managers regarding all aspects of the accounts payable process
Manage vendor onboarding process including setting-up credit terms, up-to-date W9 forms and other necessary information
Reconcile vendor statements, research, and correct discrepancies
Contribute to automation and process improvement projects
Establish and maintain electronic repository for supporting documentation related to all invoices and reimbursements
Assist the Finance team with other ad-hoc projects as needed

Minimum Qualifications:

High School Diploma or equivalent
3+ years of accounts payable, finance, or accounting experience

Preferred Skills & Experience:

Experience with Microsoft Office and Quickbooks or equivalent
ERP/accounting system
Ability to thrive at an early-stage startup where you will have the
opportunity to help create and optimize key systems and processes
Working knowledge of procurement and cost accounting
Excellent attention to detail, accuracy, time management and work prioritization
Ability to work independently and with a team in a fast-paced, high-volume environment
Ensures confidentiality and controls access to sensitive information
Strong sense of accountability and integrity with excellent written and verbal communication skills

Additional Requirements:

Ability to travel up to 50% of the time
Willingness to work evenings and/or weekends to support critical mission milestones
Ability to lift up to 25lbs unassisted
Specific certifications, as appropriate

Pay Range:

AP Coordinator $26-28 hr
AP Specialist Level I $27-$30 hr
AP Specialist Level II: $28-$34 hr
AP Specialist Level III: $33-$36 hr

Salary Range: California

$54,080—$74,880 USD

COMPENSATION AND BENEFITS

Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: 100% medical, dental, and vision coverage for employees and dependents, flexible paid time off for exempt staff and up to 15 days of vacation for non-exempt staff, paid parental leave, short and long-term disability insurance, life insurance, free catered meals and snacks and beverages, access to a 401(k) retirement plan, One Medical membership, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks.

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.