Administrative Assistant 2

US CITIZENSHIP REQUIRED FOR THIS POSITION: Yes

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you’ll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today.

The Deployables Operating Unit, an organization within Northrop Grumman’s Payload and Ground Systems (PGS) division, Mission Enabling Products (MEP) is a leading designer, producer, and supplier of spacecraft components that power and enable satellites of all classes. Products include spacecraft panels, bus structures, precision optical structures, deployable structural systems and mechanisms, solar arrays, and antenna reflectors. Our products are on virtually every U.S. satellite built in the last 20 years.

Learn more about Spacecraft Components at our website:

https://www.northropgrumman.com/space/spacecraft-components

Northrop Grumman’s Space sector is seeking an Administrative Assistant 2 to support the Deployables Operating Unit in Oxnard, CA. 

Roles and responsibilities:

• Coordinate a broad variety of operating unit events, meetings, and teleconferences

• Support the employee experience by creating a meaningful atmosphere for new and established employees

• Support new hire onboarding

• Manage multiple priorities and actions simultaneously

• Manage and support executive calendars, schedule meetings, and meeting facilitation in close coordination with other administrative assistants across the division and sector

• Arrange travel for leadership team and process expense reports in a timely manner

• Assist in presentation creation and operating unit communication

• Arrange and execute support for a variety of meetings and luncheons, including conference room reservations and catering

• Order and manage inventory of office supplies

• Support the security team by greeting and escorting visitors, including back-up support for other administrative staff as needed

• Timecard Administrator – ensuring employees timecards are completed accurately and timely

Basic Qualifications:

• High School diploma or equivalent and a minimum of 2+ years’ professional experience as an Administrative Assistant

• Strong interpersonal, communication and organizational skills, ability to work independently with minimum supervision

• Proactive with the ability to anticipate business needs

• Highly motivated and adaptable, including the ability to juggle multiple tasks, changing needs, and competing priorities in a positive manner

• Intermediate to high level of proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint)

• Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors.

• Experience with travel and expense reporting systems

• US Citizenship required

Preferred qualifications

• Familiar with Northrop Grumman (NG) policies and procedures

• Familiar with NG systems (Concur, iBuy, iTrip, and other NG tools)

• Proficient in business and travel expense system (Concur or similar) with complex, frequently changing travel

• Strong document preparation skills

Salary Range: $44,600.00 - $74,400.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.