Office Manager

Building the space between proven and possible, MDA Space (TSX:MDA) is a trusted mission partner to the global space industry. A robotics, satellite systems and Geointelligence pioneer with a 55-year+ story of world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The MDA Space team of more than 3,000 space experts in Canada, the US and the UK has the knowledge and know-how to turn an audacious customer vision into an achievable mission – bringing to bear a one-of-a-kind mix of experience, engineering excellence and wide-eyed wonder that’s been in our DNA since day one. For those who dream big and push boundaries on the ground and in the stars to change the world for the better, we’ll take you there.

Are you ready to launch the next stage of your career in the new space economy? We would love to hear from you!

We’re on the hunt for an Office Manager within our MDA Space UK team at our Harwell office.

MDA Space UK

MDA Space’s international footprint in the UK creates opportunities to work with some of the most exciting space industrial players in the country. We are seeking to grow the UK capability in delivering all three business area capabilities, they being Geointelligence, Robotics & Space Operations, and Satellite Systems. The UK team provides support to our European-based customers whilst specialising in the development of advanced space sensors for exploration missions and earth observation as well as space-based communication technology. As our presence grows, so does our need for new ambitious team players to help us advance our place in the Universe and beyond.

As our Office Manager, you will take care of the day to day running of the Harwell suite of offices and facilities and ensure the provision and maintenance of services to enable the local team members to fulfil their obligations whilst supporting the Head of Operations on a day to day basis.

 

Role:

• A truly multi-faceted role with the primary aim being to enable and ensure all real estate at Harwell operates in the most effective and efficient manner for all employees and guests, whilst liaising with a multitude of internal and external stakeholders.

 

 

Responsibilities:

Activities

• Ensure that all offices and facilities are maintained to the highest standards and in-line with company policies and procedures.
• Manage all contractors and the associated service agreements related to facilities to enable the maintenance at the highest standards; this includes making arrangements for servicing and/or repairs as required, including statutory obligations.
• In addition to reporting to and supporting the Head of Operations, supporting the Leadership Team and Team Leaders in ensuring relevant policies and procedures are created, modified, and adhered to.
• Manage all HSW Risk Assessments and Method Statements for facilities, which includes liaising with HSW experts in various fields.
• Ensure relevant and correct IT/IM is available for the team and assisting team members to resolve day to day issues as they arise.
• Own, deliver and manage the relevant Induction, and Annual Training Directives, related to Facilities and Office Protocols etc. as well as being the first port of call for the team with general queries.
• Set and track budgets for facilities and expenses relating to facilities.
• Ensure sufficient refreshments are stocked and replenished at least weekly, for the respective facilities at Harwell.
• Communicate effectively with suppliers, clients, colleagues, and other Executive Assistants and Office Administrators at our other locations.
• Arrange for the meet and greet of visitors and clients, including the provision of an arrival brochure.
• Assist in the planning and coordination of conferences, dinners, social events, group travel, etc. where required and as directed by the Head of Operations.
• Support HR where needed in the administrative process associated with interviewing and hiring staff.
• Assist, as needed, in the filing and management of key commercial documents and other items.
• Manage the timesheet reporting process for the business tools as directed.
• When required, provide interim support for Procurement.
• Provide general administrative and office support.

We’re a dream team of purpose-driven, collaborative, and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity, and collaboration, we are committed to growing MDA’s leadership in this next golden age.

Reports to:

This position reports to the Head of Operations.

Management responsibility:

There are no direct reports for this position.

Comments/Special Considerations:

We are required to conduct a BPSS (Baseline Personnel Security Standard) screening in which we will check your:

• Right to work: To confirm that you are entitled to take up the position as well as check your nationality and immigration status
• Identity: Full ID check
• Criminal records: Basic Disclosure
• Employment history check: Confirmation of past three years of employment (minimum) history/activity.

Benefits statement:

MDA Space provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA Space, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; private healthcare, disability income protection, life insurance, pension plan; and an employee assistance program. We also have a Hybrid work model in place, for a better work/life balance. 

Equal opportunity statement:

MDA Space is an equal opportunity employer prizing diversity and inclusion. We are committed to treating all employees and applicants for employment with respect and dignity. If you require assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please feel free to notify us.

 

#IND

#LI-GD1