Senior Administrative Assistant

The Space Telescope Science Institute (STScI) is a multi-mission science operations center for NASA’s flagship observatories, including the Hubble and James Webb Space Telescopes. Our world-class astronomical research center is based on the Johns Hopkins University Homewood campus in Baltimore, Maryland. Visit our website to learn more about our missions.

STScI’s Business Support Branch seeks a Senior level Administrative Assistant (#0010598) to provide high-level customer service to the Science Mission Office.  You will provide administrative support including travel coordination, procurement, data management, problem resolution, electronic circulation/filing of documentation, coordination of calendars and meeting requests.

This is a great opportunity for an organized individual with previous administrative experience to join STScI, recognized by Baltimore Magazine as one of the “Hall of Fame - Best Places to Work”.

This position supports a hybrid work environment.  You will be required to provide onsite support at our Baltimore campus on an as-needed basis.  Candidates must reside in or be willing to relocate to our local market (MD, DE, VA, PA, DC & WV).

Responsibilities include:

• Providing primary administrative support for the institute's Postdoc program, working closely with the Postdoc hiring committee and the individual Postdocs throughout their Postdoc careers.
• Processing a high volume of Travel documents and Check Requests.
• Processing Research Directory profiles using Jira.
• Processing purchase requisitions (PR’s), tracking pending procurements, monitoring purchase orders, and processing invoices.
• Preparing offices for incoming Postdocs.
• Serving as backup for the institute's Visitor program.

Your Experience, Skills & Qualifications:

• High School graduate or equivalent, with 7+ years prior administrative experience.
• Familiarity with Deltek/Costpoint preferred.
• Ability to work independently and prioritize work requests, with strong attention to detail.
• Intermediate to expert skills in Outlook and Microsoft Office, especially Excel.
• Ability to cultivate and develop collaborative working relationships with internal and external stakeholders
• Must be a team player. You will have specific duties assigned, but should be willing to help team members as needed.
• Substitution of additional relevant education and/or experience for stated qualifications may be considered.

Compensation is commensurate with education and experience. The salary range for this role is $45-60,000 annually.

Our excellent benefits include:

• Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day
• 12 days sick leave, up to 12 days’ vacation, and 10 paid holidays
• Comprehensive medical/dental/vision/prescription plans, and more!

TO APPLY: Please upload a resume, cover letter and online application using this link: 

APPLY SR. ADMINISTRATIVE ASSISTANT

Applications received by February 18, 2024 will receive full consideration. Applications received after this date will be considered until the position is filled.

xplore all career opportunities at www.stsci.edu/opportunities

STScI offers a flexible and welcoming workspace for all. STScI embraces the diversity of our staff as a strategic priority in creating a first-rate community. We reflect this deep dedication by strongly encourage women, ethnic minorities, veterans, and disabled individuals to apply for these opportunities. Veterans, disabled individuals, or wounded warriors needing assistance with the employment process can contact us at careers@stsci.edu EOE/AA/M/F/D/V.

As a leader in the astronomical community, AURA is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the workforce www.aura-astronomy.org/diversity.asp

As a recipient of U.S. Government funding, AURA is considered a government contractor subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA and all of the centers do not discriminate based on race, sex, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below, as well as the requests for self-identification, are required under these regulations. We encourage your participation in meeting these federal reporting requirements for protection and assisting us in our record-keeping and reporting. Your responses are kept strictly confidential.