Senior Executive Office Administrator - Boeing Defense, Space and Security

Senior Executive Office Administrator - Boeing Defense, Space and Security

Company:

The Boeing Company

Job ID:

00000408657

Date Posted:

2024-01-10

Location:

USA - Everett, WA

Job Description Qualifications:

Boeing Defense, Space and Security (BDS) is seeking a Senior Executive Office Administrator to support the KC-46 Program Vice President in Everett, WA. The ideal candidate will possess a unique blend of business acumen and the ability to build rapport with key stakeholders. Additionally, the ideal candidate will thrive in a fast-paced, evolving, agile organization.

Position Responsibilities:

• Coordinate and process domestic and international business travel arrangements

• Monitor designated business traveler's logistics

• Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement

• Collect and compile data to provide visibility of status for traveler's review and/or signature

• Manage and coordinate executive calendars and schedule meetings, as requested

• Plan and coordinate events to include room logistics, meeting invites, and catering

• Stay current and knowledgeable on cost policy (allowable versus unallowable charges), travel policy, and catering menus

• Track and maintain information relative to department and business operations

• Verbally communicate a wide variety of information to multiple audiences

• Track and maintain designated conference room schedules for availability and efficient use of resources

• Obtain visitor badges for guests as required

• Update and maintain various email distribution lists

• As needed, provide support to other members of the program’s leadership team

This position is expected to be 100% onsite.  The selected candidate will be required to work onsite at one of the listed location options.

This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required.  “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience in an Administrative Assistant, Executive Assistant or Office Manager role

• Experience working with executives and senior customers and officials and their administrative

• Experience making domestic and/or international travel arrangements and generating expense reports

Preferred Qualifications (Desired Skills/Experience):

• Bachelor’s degree or equivalent work experience

• Clear and concise written and oral communication skills

• Self-motivated and comfortable working in a busy and dynamic environment with competing priorities

• Ability to prioritize requests effectively and efficiently and work with a sense of urgency

• Experience supporting event-type logistics such as transportation arrangements, catering, restaurant, hotel reservations, and car rentals

• Experience ordering and maintaining office supplies

Typical Education/Experience:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Shift Work:

This position is for 1st shift.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Please note that the pay information shown below is a general guideline only.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $68,850-$93,150

Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.

Relocation:

No relocation available

Export Control Requirement:

U.S. Government Export Control Status: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Safety Sensitive:

This is not a safety sensitive position

Contingent Upon Award Program

This position is not contingent upon program award

Experience Level:

Individual Contributor - D

Job Type:

Regular

Job Code:

UAMLID (U06)

Equal Employment Opportunity:

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Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

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