Technical Coordination Officer

Vacancy in the Directorate of Technology, Engineering and Quality.

ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.

This is a non-renewable post for a limited duration of 4 years and is classified A2-A4 on the Coordinated Organisations’ salary scale.

Location
ESTEC, Noordwijk, Netherlands

Description

Technical Coordination Officer reporting to the Head of the Infrastructure and Information Management Office (TEC-I), in the Directorate of Technology, Engineering and Quality (D/TEC).

The Directorate of Technology, Engineering and Quality is responsible for the technological developments necessary to implement ESA’s programmes. It is also responsible for the implementation of ESA’s general technology activities and coordinates technology developments within their specific programme lines.

You will support organisational processes by handling information, assisting the Director, participating in various activities, conducting analyses, managing documentation and overseeing internal projects.

This role is designed for a junior candidate with potential, offering the opportunity to subsequently specialise in a technical discipline in preparation for a potential leadership position.

Duties

Your tasks and responsibilities will include:

-   researching, compiling and analysing information on general or cross-cutting topics to facilitate decision-making processes;
-   supporting the Director, including in the function of Head of Establishment, in specific areas and committees;
-   preparing and providing support for presentations, workshops and board meetings;
-   attending on-site events, reviews, PR events and other internal or external meetings or workshops;
-   conducting analysis, planning, monitoring and forecasting using available data, practices or trends;
-   preparing and reviewing presentations, speeches, documents and scorecards and following up on tasks and information;
-   filtering and providing support in correspondence;
-   participating in high-level management meetings, such as the ESTEC Board and the TEC Board;
-   supporting and overseeing various internal improvement projects;
-   supporting, managing and leading internal communication events;
-   following up on status of actions and improvement work streams.

Technical competencies

Ability to collaborate in an international setting

Strong proficiency in MS Office applications, particularly PowerPoint, Excel, MS Project and similar applications. Experience in the use of artificial intelligence is a plus

Ability to engage effectively with diverse stakeholders and various levels of management

Demonstrated discretion in handling confidential information

An analytical and pragmatic approach to work

Diplomacy and discretion

Behavioural competencies

Result Orientation
Operational Efficiency
Fostering Cooperation
Relationship Management
Continuous Improvement
Forward Thinking

Education

A master's degree in engineering, physics, mathematics and/or business administration is required for this post.

Additional requirements

You should also have:

-   a demonstrated capacity for stress resistance and a positive demeanour
-   strong and effective communication skills
-   the potential to assume a leadership position in the future
-   the ability to be a team player, following and leading others as appropriate

Other information

For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework.

For further information please visit: Professionals, What we offer and FAQ

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.

The Agency may require applicants to undergo selection tests.

At the Agency we value diversity and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further please contact us at contact.human.resources@esa.int.

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Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania, Slovakia and Slovenia.

According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States*.

In accordance with the European Space Agency’s security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment conducted by an external background screening service.

In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master’s degree, the position may be filled at A1 level.

*Member States, Associate Members or Cooperating States.