Noordwijk, Netherlands
Full Time
a year ago
Job description
Vacancy in the Directorate of Technology, Engineering and Quality.
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.
This post is classified A2-A4 on the Coordinated Organisations’ salary scale.
Location
ESTEC, Noordwijk, Netherlands
Description
Resource Management Officer reporting to the Head of the Resource Management Section in the Management Support Office, Directorate of Technology, Engineering and Quality (D/TEC).
Under the direct authority of the Head of the Resource Management Section, you will contribute to ensuring that the Directorate runs smoothly and that its resources are efficiently managed.
In the execution of the defined duties, you will collaborate closely with a dedicated team of controllers and administrators while also establishing connections with relevant services both within and external to the Directorate.
Duties
Your tasks and responsibilities will include:
• Supporting contractor support provisions for the Directorate and ensure proposer financial implementation, control and reporting.
• Leading the TEC functional support and workforce revision process:
o Competence provision planning and controlling;
o Managing the interfaces with counterparts in both TEC and other directorates, such as programme and project controllers;
o Leading baseline and inter-revision planning.
• Managing the Directorate’s workforce time recording and recharging of competence provision in coordination with internal and external counterparts;
• Coordinating the operation of procedures and information systems for the management and control of activities:
o Ensuring proper coherence and quality of data;
o Participating in the definition of efficient processes, methods and tools;
o focusing significantly on continuous improvement to reduce the administrative impact on the Directorate’s workforce.
• Supporting the proactive monitoring of the Directorate’s workforce, including recruitment and organisational changes, interfacing with the relevant HR and Workforce Management services;
• Contributing to the risk management function through the identification of potential problem areas and analysis of their impact and by proposing remedial actions.
Technical competencies
Behavioural competencies
Result Orientation
Operational Efficiency
Fostering Cooperation
Relationship Management
Continuous Improvement
Forward Thinking
Education
A master’s degree in business administration or an equivalent field is required.
Additional requirements
Strong analytical, organisational and reporting skills, as well as a proactive, problem-solving attitude and proficiency in IT tools, are crucial. A strong sense of discretion and client orientation is essential.
You should, in addition, have:
• Excellent interpersonal and communication skills, enabling you to work both independently and collaboratively within a diverse international team.
• The ability to define and implement solutions that align with team and individual objectives and project deadlines.
Any experience in resource management, including controlling, allocation, planning and optimisation, is considered a valuable asset.
Other information
For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework.
For further information please visit: Professionals, What we offer and FAQ
The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.
The Agency may require applicants to undergo selection tests.
At the Agency we value diversity and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further please contact us email contact.human.resources@esa.int.
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Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada, Latvia, Lithuania, Slovakia and Slovenia.
According to the ESA Convention, the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States*. When short-listing for an interview, priority will first be given to internal candidates and secondly to external candidates from under-represented Member States*.
In accordance with the European Space Agency’s security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment conducted by an external background screening service.
In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master’s degree, the position may be filled at A1 level.
*Member States, Associate Members or Cooperating States.
Job Expired